what is graphic presentation package class 9

Class 9 – IT 402 Digital Presentation – Notes

Table of Contents

Unit 5 – Digital Presentation

Session 1: creating a presentation, what is presentation software why we use this type of software.

Presentation software is an application software which is used to create multimedia presentations in the form of slide shows. The maximum uses of this software can be seen in the field of entertainment, education, corporate training sessions, seminars and conferences.

What is Power Point used for?

Ans: Microsoft power point is an application software that is particularly used to present data and information by using text, diagrams with animation, images, transitional effects etc. in the form of slides. It helps people to better understand the idea or topic in front of the audience practically and easily.

Important Points about power point presentation software

• It is written in C# language.
• It is available in 102+ languages.
• It is developed by Microsoft and released in 1987.

Write name of applications that are used to create presentation in phone (mobile)

Important Shortcut Keys of MS Excel

Microsoft Office vs Apache OpenOffice / Libre Office Features

Components of MS PowerPoint Window

• Quick Access Toolbar (by default, three option are there: Save, Undo, Redo)
• Ribbon (It consists Tabs, Groups and Commands)
• File Tab / Button (New, Open, Save, Save As, Print, Close etc.)
• Slides Pane (Working area)
• Slides Tab (Thumbnail or miniature version of each slide in left side)
• Outline Tab (It displays the outline of all the text present in each slide)
• Status Bar (It displays important information about the current / selected slide.)
• View Buttons (Normal view, Slide sorter view, Reading view and Slide show view)
• Notes Pane (to type personal notes or comments about the current / selected slide)
• Vertical and Horizontal Scroll Bars (It is used to change the size of panes, Hovering the mouse over the command displays the functions of that command/icon)

Create PowerPoint Presentation Using Blank Presentation option

Create PowerPoint Presentation Using Built-in Templates (download from office.com)

Steps to Protect or Apply Password to a Presentation File.

• Step 1: Click on File tab and select the save as option.
• Step 2: The Save As dialog box will appear.
• Step 3: Click on the drop-down arrow of the Tools option and select General Options.
• Step 4: The General Dialog box will appear, displaying the two fields – Password to open and Password to modify.
• Step 5: Type the desired password in the Password to open text box. Click on OK.
• Step 6: The Confirm Dialog Box appears. Re-enter the password in order to confirm the password. Then, click on OK.
• Step 7: If the password match, the presentation is saved with password protection.

Session 2: Working with Slides

Differences between slide and slide show..

A slide is a single page of presentation. Collectively, a group of slides may be known as a slide deck whereas a slide show is an exposition of a series of slides or images in an electronic device or in a projection screen.

What are placeholders?

In PowerPoint, a placeholder is a pre-formatted container on a slide for content (text, graphics or video etc.). The pre-set formatting makes it easier to format slides consistently. You format a placeholder in Normal View.

What is the default layout of the first slide and the second slide?

The default layout of the first slide is “Title Slide” and the second slide is “Title and Content”.

Steps to Change the Layout of a Slide?

• Step 1: On the Home Tab, Click Layout.
• Step 2: Pick a layout that better matches the content on your slide, and then click Change Layout.

Steps to save a presentation in PDF format? (*Portable Document Format)

• Step 1: Click on the file menu and select the Save As option. The Save As dialog box opens.
• Step 2: Select the location where you want to save the PDF file.
• Step 3: Enter the name in the File Name text box.
• Step 4: Select the PDF option in Save as type  list box.
• Step 5: Click on Save button. Your presentation will be saved in the PDF format.

Steps to Insert a Duplicate Slide

• Step 1: Right click on existing slide. A context menu will appears.
• Step 2: Select Duplicate Slide option. The duplicate slide will be created.

Steps to Copy and Move the Content in the slides?

Copying and moving content within slides in a presentation depends on the specific presentation software you are using. I’ll provide general instructions for some commonly used presentation software: Microsoft PowerPoint and Google Slides.

• Click on the element (e.g., text box, image) you want to copy.
• Right-click on it, and from the context menu, select “Copy.”
• Alternatively, you can press Ctrl+C (Windows) or Command+C (Mac) to copy the selected content.
• Click on the element you want to move.
• Drag and drop it to the desired location on the slide. Release the mouse button to drop the element in the new position.
• To copy content to another slide, follow the steps to copy, and then go to the target slide.
• To move content to another slide, follow the steps to copy, paste it on the target slide, and then delete it from the original slide.

What is zoom slider?

A “zoom slider” in a presentation typically refers to a feature in presentation software that allows you to zoom in or out on a specific part of a slide or the entire slide. This feature is often used to emphasize or highlight specific content, such as images, text, or diagrams, during a presentation.

Different Presentation Views available in PowerPoint.

• Normal View
• Slide Sorter View
• Slide Show View
• Notes Page View

Steps to Insert a Bulleted List in PowerPoint File.

What is a layout where is the option located in the powerpoint window.

A layout defines the basic structure of a slide and arranges your slide content. It provides different ways to position your text, images and other graphic elements on a slide. The Layout option is located in the Slides group of the Home tab.

Use of Notes page view in PowerPoint Presentation.

The Notes page view displays the notes page for the selected slide, where you can write additional information about the current slide. It is used by the presenter.

Steps used to enter notes in a slide.

The steps to enter notes in a slide are as follows:

• Step 1: Select Notes Page option  in the Presentation View group of the View Tab.
• Step 2: Select the slide on which you wish to add a note.
• Step 3: You will find a text panel below the slide with a prompt box, ‘Click to add text’ to enter notes for the selected slide.

Session 3: Using Tables in Presentation

• Table –  It the collection of cells. It the collection rows and columns. Collection of cells.
• Row –  It is a horizontal series of cells.
• Column –  It is a vertical series of cells.
• Cell –  It is a rectangular box present in a table. It is the smallest unit of a table. It is an intersection of a row and column.

Use of Table in Power Point?

Tables in PowerPoint are used for organizing and presenting data in a structured and visually appealing manner.

Difference between a row and a column

A row in a table runs horizontally, representing a horizontal sequence of cells, while a column runs vertically, representing a vertical sequence of cells.

Different ways of Inserting a table in MS Word 2010

In Microsoft Word 2010, you can insert a table using several methods:

• Click on the “Insert” tab in the Ribbon.
• Click on the “Table” button to open a grid.
• Hover your cursor over the grid to select the number of rows and columns you want, and then click to insert the table.
• Click on the “Insert” tab.
• Select “Table” and then choose “Draw Table.”
• Draw the table by clicking and dragging to create rows and columns.
• Under the “Insert” tab, select “Table” and then choose “Quick Tables.”
• You can select from a gallery of predefined table styles, such as calendars, lists, and more, which are inserted into your document.
• Select “Table” and then choose “Insert Table.”
• A dialog box will appear where you can specify the number of rows and columns and other table properties.
• If you have text separated by tabs, paragraphs, or commas, you can select it.
• Then, go to the “Insert” tab, select “Table,” and choose “Convert Text to Table.” Word will attempt to create a table based on the text structure.

Steps to split a table in MS PowerPoint

To split a table into two, follow these steps:

• Step 1: Place the cursor inside a cell from where you want split the table.
• Step 2: Click on Layout Tab.
• Step 3: Select the Split Table option in the Merge group.
• Step 4: Table will be split into two tables.

Session 4: Using Tables in Presentation

Steps to group or ungroup the objects..

• Step 1: Draw any multiple shapes in a slide.
• Step 2: Select all the shapes (objects) by holding CTRL key.
• Step 3: Right click in the selected portion. A context menu will appears.
• Step 4: Select Group and Group option.
• Step 1: Right click on the selected shapes.
• Step 2: Select Group and Ungroup option.

Session 5: Working with Slide Master

Slide Master  is an element of the template that stores information, including font styles, background design and color schemes.

Slide master sets the default layout and formatting for all the other slides. It actually controls an entire presentation. Each Slide Master contains one or more standard or custom sets of layout. Any changes made in the Slide Master page automatically reflects on every slide in the presentation.

Slide Master consists of two placeholders :

• Slide title placeholder
• Body text placeholder

Name any three image file formats that can be inserted in a presentation.

The most commonly used image file formats in a presentation are GIF, JPEG, JPG, PNG or BMP.

• GIF –  Graphics Interchange Format
• JPEG/JPG –  Joint Photographic Experts Group
• PNG –  Portable Network Graphics
• BMP –  BITMAP (Windows)

Step to apply the transition effects

Follow these steps to add transition effects.

• Step 1: Select the slide on which you want to apply a transition. Click on the Transition Tab.
• Step 2: Click on the desired transition effect and related option to apply for current slide or all slides.

Why do you need to group objects sometimes?

Grouping multiple objects together helps in treating them as a single entry or object. They can be moved, rotated, resized, flipped, copied and deleted together.

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Class 9 IT 402 Unit 5 Digital Presentation Sumita Arora Book Solution

Class 9 Information Technology 402

Unit 5 – Digital Presentation

Sumita Arora Book Solution

Session 1 – Introducing Presentation

Q1- Impress presentations are given extension ____. Ans- .odp

Q2- Which of the following can be one of the components of a slide? Ans-All of the above

Q3- Speaker’s notes can be used for Reference. (T/F) Ans- True

Q4- Which of the following can be used to create a presentation from scratch – Ans-Empty presentation

Q5- Which of the following views can you use to show just the slide and its contents Ans- Slide

Q6- Differentiate between a Slide and a Slide Show. Ans- Slide View shows the slide and its contents but Slide Show View displays the presentation on the slide at a time in sequence as an automatic slide show.

Q7- What is presentation graphics? What is its significance? Ans- Presentation graphics is a specialized type of graphics software. These programs are used to create professional-looking visual aids for an audience.

Q8- What are the various components of a slide? Write their usage. Ans- Various Components of Slide are:

• Title-A descriptive heading identifying a slide.
• Subtitle- A descriptive message of the slide data.
• Drawing objects-These include autoshapes, curves, lines etc.
• Clipart and Pictures- Openoffice suite comes with its own set of pictures in the
• Gallery. These pictures are called Clipart or pictures.

Q9- What are the various views, which you can open your presentation in? Ans- There are six ways to view your presentation –

• Normal View
• Outline View
• Slide Sorter View
• Slide Show View

Q10- When is Slide Sorter View useful for viewing a presentation? Ans- Slide Sorter view is useful to display entire set of slides on-screen, so that we can check the order and completeness of our presentation.

Q11- What is Outline? What is its significance? Ans- Outline view displays only the text of the presentation in outline form. This view is used for rearranging the order of slides, editing titles and headings, rearranging the order of items in a list and adding new slides.

Q12- Which pane can you insert the speaker’s notes in? Ans-Notes pane.

Q13- What do you understand by Handouts? How are they useful? Ans-The Handout view lets us print our slides for a handout. Handouts basically are compressed versions of a slide useful for printing.

Q14- A salesperson is using presentation software to produce a slideshow. State the three features o f presentation software, other than text, that can be used to make the presentation more interesting.

Ans-(i). Slides contain images, video, links, and sound.

(ii). The software comes with many different animation effects which can be used to add emphasis to presentations.

(iii) It also has a large selection of slide transition effects that can be used when changing from one slide to the next.

Session 2 – Introducing Presentation

Q1- What is a slide layout? Ans- Placeholder boxes for objects like graphics, title etc.

Q2- A preformatted blueprint used for the creation of other presentations is . Ans-Template

Q3- Place holder positioned at the bottom of every slide or slide handout is ___. Ans- Footer

Q4- This allows the style to be set once and applied to multiple slide in a presentation. What is this. Ans- Slide master

Q5- How would you change the background and shading of the current slide? Ans- Follow the given steps: –

• Click at Format- Page option.
• Select the Background tab and choose the desired fill scheme.

Q6- How would you change the background through a slide master?

Ans- 1. Click View menu- Master- Slide Master.

• Click the command Format menu- Page.
• Choose the Background tab.
• Select the type of fill from the Fill menu.

Q7- What is a template? How do you create a presentation based on a template? Ans- A presentation template is a pattern or blueprint of a slide or group of slides saved as a file based on which we can create other presentations. To create a presentation based on a template, firstly select From template and then a presentation template from Presentation Wizard.

Q8- What is the significance of presentation templates? Ans- Templates are very useful when we want to create a set of presentations for similar purposes. This ensures uniformity across similar types of presentations.

Q9- What is a slide master? How is it useful? Ans- Slide master refers to a design theme applicable to multiple slides. Masters are used to ensure identical designs on every slide.

Q10- How is a slide master different from a template? Ans- A template is a blueprint based on which a presentation is created. Within a presentation, the design theme is controlled via slide masters. In fact, there can be multiple slide masters applied to different slides of the presentations.

Session 3 – Slide Text and Images

Q1- How do you add text to a slide? Ans- To add text to a slide, click in the textbox and start typing.

Q2- How do you add a bulleted list to a slide? Ans-Follow these steps:-

• Click Format menu- Bullets and Numbering.
• Click Bullets tab.
• Select the desired type of bullet.

Q3- How do you add a numbered list to a slide? Ans- Follow the given steps:-

• Click Numbering type tab.
• Select the desired type of numbering.

Q4- How do you add a table to a slide? Ans- Follow the given steps to add a table: –

• Click Insert menu -Table.
• Specify the number of rows and columns.

Q5- What is the maximum size of a table that you can enter in Impress? Ans- In Impress, we can insert a maximum 75 X 75 table.

Q6- What are the header row and total row of a table? Ans- The header row is the very first row that has a different background from the rest of the table. It is useful for giving column headings. The total row is similar to a header row, but it is the last row that is different from the rest of the table. It is a useful feature for tables with numerical data with totals at the bottom.

Q7- To have sums of all column values in a numeric table, which row will you add and why? Ans- To have sums of all column values in a numeric table, we will add the total row because it is the last row and it is a useful feature for tables with numerical data with totals at the bottom.

Q8- In how many ways can you add images to a presentation? Ans- We can add images from the clipboard, cloud, and gallery.

Q9- What is the use of the Paste Special command? Ans- Paste Special is a feature that gives us more control of how the content is displayed when pasted from the clipboard.

Q10- How is Paste different from Paste’s special command? Ans- Paste inserts the image in the default format as decided by the software while Paste special allows us to decide, which format we want to paste the image into.

Session 4 – Drawing and Managing Graphic Objects in Impress

Q 1. How can you add predefined shapes to your slides? Answer: To add a predefined shape to your slide, click on the small triangle next to a basic shape, select the desired tool, and drag it into the slide.

Q 2. How will you add a line border to graphic objects? Answer: The format -> line command applies a border around the selected object. It opens the line dialog where you can choose the type of line, line size, line style, etc.

Q 3. How will you fill the area of a graphic object as blue? Answer: Select the graphic object -> Go to fill -> select the color blue.

Q 4. What is the grouping and ungrouping of objects? Answer: Grouping of multiple objects combines the separate objects in a way so that they behave as if they are a single object. Ungrouping of a single object distributes the object in a way so that it behaves as if it a combination of different objects.

Q 5. What are the two types of properties of text? How do you set these? Answer: Every text object inserted into Impress has two types of properties: Presentation Properties and Graphic Properties. For Presentation Properties Select the text and in the text properties, select the desired font, size, style, shadow, etc. for the text. Or you can click the format menu -> Character command which displays a Character dialog wherein you can set font, font effects, etc. For Graphic Properties To set graphic properties, select the text and click the format menu -> text command.

• It will display a text dialog where: From the text tab, you can set its properties like fit width/height, spacing from border, etc.
• From the text animation tab, you can set animation effects, animation direction, and other animation properties.

Q 6. What is the use of connectors? How do you format connectors? Answer: Connectors are used to link two or more graphic objects. Steps to format connectors:

• Step 1: Insert the graphic objects.
• Step 2: Click the connectors button on the Drawing toolbar, click the first object to be connected, and drag the next object to be connected.
• Step 3: Format the connector by right-clicking the connector and choosing the connector from the shortcut menu. It will display a connector dialog where you can format the connector.

Session 5 Exporting and Printing Slide shows the Presentation

Q 1. You can print out the presentation as all of the following except

(a) Full-page slides (b) Outline view (c) Multiple slides per page (d) Interactive view

Answer: (d) Interactive View

Q 2 . When you want to animate a part of your text (words) you must click on which of the following First?

(a) Custom Animation option (b) Slide Transition option (c) Insert (d) Text Box

Answer: (a) Custom Animation Option

Q 3. How do you add the same transition for each slide?

(a) Click the transition (b) Click the transition then click “ Apply to all” (c) Click the transition then click “ Remove” (d) Click Design

Answer: (b) Click the transition then click “ Apply to all”

Q 4. Which function key allows you to run the slideshow?

(a) F1 (b) F5 (c) F3 (d) F7

Answer: (b) F5

Q 5. How can you reorder slides in the slide show?

(a) Cut the content of a slide, add a new slide and paste the cut content there (b) In slide sorter view, drag the slide to desired new position (c) You can’t (d) Delete the previous slide and import a new one

Q 6. The animation shown when one slide moves to another slide is known as ____. (a) Animation (b) Transition (c) Design (d) Hyperlink

Answer: (b) Transition

Q 7. All of the following are items that can be included in a presentation except… (a) Audio (b) Video Game (c) Charts (d) Tables

Answer: (b) Video Game

Q 8. Custom animation is available on the _____ menu.

(a) Edit (b) Slide show (c) Tools (d) Insert

Answer: (b) Slide show

Q 9. What are transition effects?

Answer: Transitions are special effects that introduce a slide in a slide show.

Q 10. When is the slide sorter view useful for viewing a presentation?

Answer: In slide sorter view, you can easily rearrange slides, delete them, or duplicate them.

Q 11. Which menu and command let you insert animation in your slide?

Answer: Normal view -> Click command Slide show -> Custom Animation

Q 12. How would you print handouts from your presentation?

Answer: Use the command File menu -> Print. It will open the Print dialog. Here you can specify what to print i.e. choose one of the following to print. * Slides * Handouts * Notes * Outline

Q 13. Neesa is trying to save her presentation in MS PowerPoint but export command from file menu is not providing any option for this? Help her to save the presentation in Microsoft PowerPoint presentation format.

• In Impress, click the command File -> Save As.
• In Save As dialog choose the save as type as Microsoft PowerPoint presentation.

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