how to screen record a presentation on powerpoint

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Using powerpoint’s screen recorder, customizing your recording.

If you need to record your screen to demonstrate a process as part of your PowerPoint presentation, you can use the built-in tools to do so. Here’s how to record your screen using PowerPoint.

PowerPoint comes with a built-in, no-nonsense screen recorder. There are a lot of things that PowerPoint’s screen recorder can’t do that more full-featured screen recording software can, but that’s the beauty of it—it’s great for a quick, no-fuss recording.

Related: How to Embed a YouTube Video in PowerPoint

First, open PowerPoint, head to the “Insert” tab, and then click “Screen Recording.”

PowerPoint will minimize, and the screen recording dock will appear at the top of your screen. Here’s where the “simplicity” of PowerPoint’s screen recording feature comes in—you only have five options. By default, PowerPoint will record audio and your cursor. Toggle these options to disable them if you want. When you’re ready to move on, click “Select Area.”

Your pointer will turn into a crosshair. Click and drag to select the area of your screen you want to record.

Next, click the “Record” button in the screen recorder dock.

A three-second countdown will begin. Once it reaches zero, your recording will begin. When you’ve finished recording everything, move your cursor back to the top of the screen where the dock was, and the dock will reappear. Click “Stop.”

Your screen recording will now appear in your PowerPoint slide.

Now that you’ve successfully embedded the recording in your presentation, you might want to adjust a few of the settings. There are a few things you can do here, including trimming the video, setting how the video plays during the presentation, or applying a style to the video’s frame.

Trimming Your Video

There may be a few seconds of your video that you’d like to remove. You can trim these parts out directly in PowerPoint. Right-click the video and select “Trim.”

The “Trim Video” window will appear. Here, click and drag the green and red bars to adjust the start and stop time, respectively. Once you’ve set this up, click “OK.”

Your video will now be trimmed.

Setting Video Playback Rules

You can tell PowerPoint how to play your video during the presentation. To do this, right-click the video and select “Start” from the menu.

A sub-menu will appear, presenting three different playback options:

• In Click Sequence: The video will play in the appropriate order you’ve set in terms of actionable sequences (such as animations).
• Automatically: The video will automatically play when it appears.
• When Clicked On: The video will play when you click on it.

Select the one that works best for you.

Applying Frame Styles

If you want to make your video more visually appealing, you can apply a frame to it. To do so, right-click the video and select “Style” from the menu.

A sub-menu will appear, presenting a large library of frames for your video. Hovering over each one will show a live preview of how the frame will look.

Select the one you like, and it will be applied to your video.

That’s all there is to it!

• Microsoft Office
• Microsoft PowerPoint
• Office 2016

How to Record A PowerPoint Presentation [2022 User Guide]

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By Nikolay Kaloyanov

in How-To Tutorials

2 years ago

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If knowing how to record a PowerPoint presentation wasn’t necessary a decade ago, this isn’t how things stand today. The pandemic taught us a valuable lesson – if we don’t catch up with technology, we will fall short.

Fortunately, Microsoft’s app is the global leader in presentation software and provides you with all the required tools to create an excellent presentation you can show in front of your audience. But how to record a presentation on PowerPoint, and is it easy to do so?

Article overview: 1. What are the benefits of recording PowerPoint presentations? 2. How to record a PowerPoint presentation? 3. How to live stream a PowerPoint presentation? 4. Frequently asked questions

1. What are the benefits of recording PowerPoint presentations?

I am are pretty sure that if recording presentations weren’t helpful, PowerPoint wouldn’t offer it to its users. Well, we all know that’s not the case. Recording your PowerPoint slides can bring a ton of benefits. Let’s see which they are:

• Save time  – regardless if you’re a lecturer or present in front of colleagues, having a video of your recording will save you many hours. Imagine speaking in front of your marketing team, but 2 members are on summer holidays. It’s fine. They’ll catch up later when they watch your PowerPoint recording.
• Focus on the presentation  – usually, if you’re presenting in front of an audience, it’s typical to get asked many questions that you need to answer promptly. But that is a good reason to get distracted from your core information. Thus, it makes sense to record your presentation beforehand.
• Practice before presenting – the best way to carry out a great presentation is to spend some time at home, focusing on key details. When you record your PowerPoint slides, you can find areas of improvement and work on them.

2. How to record a PowerPoint presentation?

There are many tools that you can use to record a PowerPoint presentation. From Loom and Panopto, and even Apple’s basic Quicktime and Windows’ own recording tool. But here we will discuss none of the other options. Why? The answer is simple: PowerPoint has its own in-built, robust recording tool.

Unlike other options, PowerPoint’s recording feature enables you to record slide by slide. This effectively means you can create as many recordings as you like, until you like the playback version, and move on to the next slide.

Pro tip : PowerPoint doesn’t record slide transitions. You need to start recording each slide when it is opened and finish the recording before you move on to the next one.

Let’s see how to record a PowerPoint presentation with video and audio in just a few steps.

Step #1: Open your PowerPoint presentation

The first step is to open the PowerPoint presentation you wish to record. Ensure you have all the necessary slides and information on them. While this seems logical, there aren’t one or two cases when presenters have recorded wrong or unfinished slides, which leads to a disappointing outcome.

Step #2: Prepare your video and audio devices

Before you start the recording, you should check your camera and microphone. Try to make a sound check and see if your camera works properly.

Step #3: Select the slides you wish to record

PowerPoint gives you the option to record a presentation right from the beginning, or from a specifically selected slide.

• Pick “ From Beginning ” (1) from the Record tab of the Ribbon if you wish to start from the first slide.
• Pick “ From Current Slide ” (2) from the same tab in case you would like to start from a selected slide (which isn’t the first one).
• Click the Record button (3) which is positioned in the top right corner, between the Comments  and Share buttons. It starts the recording from the slide you have currently selected.

Step #4: Start the recording

Once you click on one of the options, you are ready to start narrating your PowerPoint presentation. You will see a countdown timer, after which you can start narrating slides.

Step #5: Manage your PowerPoint recording

You have probably seen a couple of other options aside from the recording one. Let’s see which they are:

• Timer with a grey/red light – if you are recording your narration, you will see a timer and a small circle with a red light that indicates you are recording. If you pause, the small circle indicator will become grey again and the timer will stop counting.
• Refresh icon – right next to the timer there is a refresh-like icon but it serves a different purpose – to re-take the recording. You have the option to record again the current slide or all slides.
• Start/Stop button  – the big red button serves as a start/stop button for your recordings. Only stop the recording when you want to move on to the next slide.
• Pause button – if you would like to stop the slide recording, in order to drink some water or read your speaker notes, you can use the Pause button, and then resume the recording. Bear in mind you cannot pause and move to the next slide. You have to stop the recording, to indicate you have finished with the current slide.
• Camera button  – clicking the camera button will work as a toggle on/off.
• Microphone Button – clicking the microphone button will work as a toggle on/off.
• Ellipsis – this is the place where you can select camera and microphone settings, as well as erase recordings from the current slide or all slides.

Step #6: Export your PowerPoint video recording

The last button from the menu is the Export setting. You can export your narration as an mp4 file in Full HD size by default. However, you can customize your export and get your narration in 4 sizes – 480p, 720p (HD), 1080p (Full HD – standard), and 4K. We don’t recommend Ultra HD exports.

Pro Tip : Exporting 4K PowerPoint presentation recordings doesn’t necessarily mean you will get better quality (unless you have 4K resources within your presentation) but it does guarantee a significantly larger file size – up to 4 times more than on standard Full HD recordings.

3. How to live stream a PowerPoint presentation?

If you have already honed your skills and would like to stream your PowerPoint slides directly to your audience, there are many ways to do so. We are going to cover two of them.

3.1. How to stream a PowerPoint presentation from OneDrive?

Microsoft has invested a lot of resources to make OneDrive a powerful cloud service, and so far they have been quite successful. Let’s see how to record a PowerPoint presentation in front of live audiences.

Step 1 – save your PowerPoint presentation in OneDrive.

Step 2 – open your PowerPoint slides from PowerPoint online.

Step 3 – go to Present Live  from the Slideshow Ribbon tab.

Step 4 – share a  live link with your audience.

3.2. Stream your PowerPoint presentation in Zoom

Zoom is one of the most popular conference call apps which has plenty of tools, including live streaming presentations. Since PowerPoint is the leading presentation program in the world, Zoom developers have created some amazing things, like PowerPoint presentation recording with a web camera on a transparent background. If you’re interested, you can check our guide on how to record a Zoom presentation .

Does PowerPoint have a screen recording?

PowerPoint has a screen recording window and you can select the area you would like to be recorded. Go to Record  (from the Ribbon), then select Screen Recording , choose the area and start recording.

Can I view speaker notes while recording narration?

You are able to access your speaker notes if you have created them beforehand. To insert speaker notes, you have to go to View -> Notes Page  and you will have a text box that you can utilize for speaker notes.

What format does PowerPoint use for video?

PowerPoint records videos in mp4 format. The default resolution is 1080p (Full HD).

Recording your PowerPoint presentations can make the difference between a successful and smooth speech and a bad narration. Being able to record each slide means you can get the best narration possible for your whole presentation.

And if you would like to stream your presentation live, there are more than enough options to do so – both via the online version of PowerPoint or via third-party apps like Zoom.

If you found this article helpful, you can also check some of our other PowerPoint tutorials:

• Add Audio to PowerPoint: The Quick Step-by-Step Guide
• Insert GIFs into PowerPoint – a 2022 Pocket Guide
• How to Convert Your PowerPoint Presentation into Google Slides ?

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Home Blog PowerPoint Tutorials How to Record a Presentation in PowerPoint

How to Record a Presentation in PowerPoint

Recording PowerPoint presentations can have several benefits. They can serve as recordings of a session that can be uploaded online, shared with participants who might not be able to attend a presentation session, or used as tutorials for passing on instructions.

How to Record a PowerPoint Presentation

PowerPoint provides multiple options for initiating recording for a presentation. You can also choose to record audio and yourself presenting the slides using your camera. When recording your presentations, you can choose PowerPoint templates or something minimalist made by you to record the session. Just be mindful of the graphics to ensure the video does not appear overpowering to the viewer.

How do I Record a PowerPoint Presentation as a Video?

You can start recording your presentation using the following method.

• Record Tab: To record a PowerPoint presentation, go to the Record tab and select whether you wish to record from the beginning, from the current slide, a specific area on the screen, or record audio.
• Slide Show Tab: you can also initiate recording a PPT via Slide Show -> Record to initiate recording from the current slide or the beginning of your presentation.

Record Button: If you’re using the latest version of PowerPoint, you can start Recording your presentation from the current slide via the Record button in the top right corner.

Record from the Current Slide or Beginning of the Presentation

Starting your recording from the beginning of the current slide will open your presentation in recording mode. Hit Record to start the recording.

Screen Recording in PowerPoint

If you initiate screen recording in PowerPoint, you can start recording a screencast by selecting the area you wish to record. This is similar to recording a PowerPoint presentation as a video, with the added advantage of recording other parts of your desktop. This method can also be used for recording a screencast, even if you’re not using a PowerPoint presentation in your video recording.

To start the recording, click Record or use the Windows+SHIFT+R hotkey. To stop the screen recording, click Pause to temporarily halt the recording to resume later or Stop or the Windows+SHIFT+Q hotkey to end the recording session.

The recorded video will be instantly added to your slide once you click Stop .

Record Audio

Another option in the Record tab in PowerPoint is to record audio narrations for your PowerPoint presentation. Simply click Record to start, Pause to temporarily halt, and Stop to stop the recording process.

Once the recording stops, the audio will be added to your PowerPoint presentation.

How can I Annotate Slides in PowerPoint During a Recording?

Once you enter recording mode, you can start annotating your slides using the Pen or Highlighter tool. Other tools in the menu include a Laser pointer and Eraser.

How can I Record a PowerPoint Presentation with Audio?

To enable audio for your Powerpoint recording, unmute the mic from the audio icon on top, CTRL+M hotkey, or click the three dots ( More options for recording menu), followed by the Microphone to select the audio device for recording. You can only record audio if an audio device is connected to your computer. This is a fairly simple process, unlike other presentation platforms. For example, in an earlier article, we showed you how to do a voiceover on Google Slides , which entails a slightly more elaborate process.

How to Record Yourself Presenting a PowerPoint?

Enable the camera during a recording session.

Like turning on audio, you can toggle the camera on or off using the icon on top. The camera input device can also be selected via the Camera option or CTRL+K hotkey, which can be revealed via the three dots from the top menu.

Insert Video Recording in a Slide using Cameo

PowerPoint’s Cameo feature enables recording a video to insert in a slide. You can use the feature to quickly insert a video message in your slides that can be played during a presentation session. This option might also be relevant if you intend to convert PowerPoint to video . If you are looking how to video record yourself presenting a PowerPoint, then follow the steps below.

Once Cameo is turned on, you can also choose to stylize the camera shape, style, border, and add effects. Cameo is quite a unique feature in PowerPoint that currently does not have alternatives in rival presentation apps. For example, you cannot use a similar feature if you wish to convert Google Slides to video .

How to Save Recording for a PowerPoint Presentation?

After you have completed your recording, click Export to save the presentation recording.

You can customize your recording settings via Customize Export or continue the process via Export Video .

Using the Customize Export option, you can choose between a desired output quality for your video, including Ultra HD (4K), Full HD (1080p), HD (720p), and Standard (480p).

Other options in the menu include the ability to choose and preview timings and narrations.

After you are satisfied with your recording settings, you can export your presentation to video.

The video recording of your PowerPoint presentation can be played using any standard video player. The video can also be embedded in PowerPoint slides, uploaded online, such as to a YouTube channel, or shared via cloud storage apps like Dropbox, Box, OneDrive, etc.

You can start recording a PowerPoint presentation using one of the following methods: – Record Tab: Go to the Record tab and select whether to record from the beginning, from the current slide, or from a specific area on the screen. – Slide Show Tab: Go to Slide Show > Record to initiate recording from the current slide or the beginning of your presentation. – Record Button: If you are using the latest version of PowerPoint, you can start recording from the current slide by clicking the Record button in the top right corner.

To record audio: – Go to the Record tab. – Click Record under the Audio section. – Use the Pause button to temporarily halt the recording and the Stop button to end the recording.

Yes, you can annotate slides during a recording: – Enter recording mode. – Use the Pen or Highlighter tool from the toolbar to annotate slides. – Other tools include the Laser pointer and Eraser.

To enable your microphone: – Unmute the mic from the audio icon on top. – Use the CTRL+M hotkey or click the three dots (More options for the recording menu). – Select Microphone to choose the audio device for recording.

To record yourself presenting: – Enable the camera during the recording session by toggling the camera icon on top. – Use the CTRL+K hotkey or access the camera option via the three dots from the top menu.

Cameo allows you to insert a video recording into a slide: – Go to Insert > Video > Cameo. – Record a video message that can be played during a presentation session. – Customize the camera shape, style, and border, and add effects using the Camera Format options.

To save a recording: – Click Export after completing your recording. – Customize your recording settings via Customize Export or continue the process via Export Video. – Choose the desired output quality (Ultra HD, Full HD, HD, or Standard). – Select and preview timings and narrations if needed. – Export the presentation to a video format.

Yes, you can edit the recording settings before exporting: – Use the Customize Export option. – Adjust output quality and other settings as needed. – Preview timings and narrations to ensure everything is as desired.

Yes, you can record a screencast: – Go to the Record tab and select Screen Recording. – Choose the area you wish to record. – Click Record or use the Windows+SHIFT+R hotkey to start recording. – Click Pause to temporarily halt the recording and Stop or use the Windows+SHIFT+Q hotkey to end the session.

Recording a PowerPoint presentation can provide a record of the session, allow you to share it with those who could not attend, and create tutorials or instructional videos.

Final Words

Recording a PowerPoint presentation can provide a record of a session that might be required for further sharing. The best way to record a presentation is to ensure that your slides aren’t visually overpowering, your audio is clear and audible, and if using a camera, the cam input isn’t hazy, grainy, or too dark.

Once you are familiar with how to record a presentation on PowerPoint, it might take a bit of practice to make your video recording look professional and crisp. It’s best to practice your sessions before recording them until you can seamlessly record presentation decks. Alternatively, check our article about how to insert a video into PowerPoint .

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How to video record yourself presenting a PowerPoint

What type of content do you primarily create?

Recording yourself presenting a PowerPoint can be challenging, especially getting the technical aspects right. You need to capture your screen, webcam, and audio seamlessly while delivering your content naturally and avoiding awkward transitions between slides.

Finding a tool that integrates all these components can seem daunting. However, recording yourself presenting a PowerPoint doesn't have to be reserved for the tech-savvy or professional speakers.

Whether you're a teacher creating online lessons, a marketer producing a product demo, or someone looking to improve their presentation skills, this guide will walk you through user-friendly tools and strategies that will teach you how to video record yourself presenting a PowerPoint.

• Recording yourself presenting a PowerPoint can be challenging, but it doesn't have to be reserved for experts.
• Video recording offers unlimited reach, repurposing opportunities, and a more engaging experience.
• Use PowerPoint's built-in recording feature or tools like Descript for a polished presentation.
• Other tools like Zoom, Loom, OBS Studio, Clipchamp, and Quick Time Player can also be used for recording.
• Tips include practicing your script, using slide notes, ensuring high-quality audio and lighting, and incorporating storytelling techniques.

Why video record yourself presenting a PowerPoint? 

Video recording your PowerPoint presentations offers several advantages:

• Unlimited reach : Unlike in-person presentations confined to a specific time and location, recorded videos allow your message to reach audiences globally at their convenience.
• Repurposing opportunities: Recorded presentations can be repurposed as evergreen content across multiple platforms, such as social media, online courses, webinars, and internal training materials, maximizing their value.
• Personal and engaging : Recording yourself narrating a presentation adds a personal touch and dynamic element that static slides alone cannot replicate. Your viewers can see and hear you deliver the content, creating a more immersive and engaging experience.

How to record your presentation with the PowerPoint app

Built-in recording feature in powerpoint.

1. Open the PowerPoint slide you want to record. 

2. Click on the Record tab of the top toolbar.

3. Click on the Record button and choose from any of the following options:

• From Current Slide
• From Beginning

4. You'll see the PowerPoint screen recording window.

5. Select the microphone and camera from the icon on the top-right.

6. Click the Stop and Replay buttons to end or replay your recording.

7. To export your presentation's recording, click Export to Video within the Recording tab.

Benefits : Easy to use, no external tools needed

Limitations : Limited editing capabilities.

How to make a more polished recording of your presentation with Descript 

While PowerPoint's built-in recording features are helpful, they may not produce the refined result you want for your presentation. That's where Descript comes in handy. 

It’s a whole production studio at your fingertips, with video recording, transcription, and editing capabilities, ready to transform dull PowerPoint slides into an engaging experience for your audience. Descript also has a built-in screen recorder.

You can use Descript on Windows, Mac, or even straight from your web browser. 

Here's step-by-step guide to recording your PowerPoint presentation with Descript.

Set up your screen recording

1. Install and open Descript. At the top of the editor, click and open the Record panel. 

2. Select Screen.

3. Set Recorder settings:

Adjust the default recording settings to your liking, including the transcription language, the maximum recording resolution, and more. 

4. Set recording options. Choose which audio and video sources to record (e.g., microphone, computer audio, camera). Remember to turn the camera on to capture your talking head video alongside your PowerPoint presentation.

5. Click the Additional Settings icon for

• Studio Sound (Optional): Enhance audio quality with noise reduction and background removal
• Transcription (Optional): Enable automatic transcription for easier editing
• Recording separate audio tracks

6. Add (optional) Speaker labels for each audio track (e.g., "Narrator," "Expert") by typing them in the text box next to your audio inputs. 

Capture your screen recording

1. Select the right recording option:

• Recording into script : Choose this if you haven’t recorded anything yet.
• Replace selection : Choose this if you already have a script and want to replace a specific section with a new recording.
• Record new layer : Pick this for recording your video as a new layer on top of an existing recording.

2. Click Record at the bottom of the Record panel.

3. Drag over the area of your screen you wish to record. Click Start Recording. Press Space to start recording the full screen.

4. Click Stop to finish recording

Bonus: Descript creates separate tracks for camera, microphone, and computer audio. You can edit each track individually for more precise control.

• Do a short test recording to ensure everything is set up correctly.
• Set your recording to transibe for easier editing.

Editing and polishing your PowerPoint recording in Descript

Descript's AI video editing tool makes it a breeze to trim, cut, and splice your video footage, ensuring a seamless flow from start to finish. You can add smooth transitions and other visual effects to make your presentation pop.

Here’s a glimpse of how to edit and polish your PowerPoint recording in Descript:

Edit your recording like a doc

Did you make a mistake during a slide transition? No problem. Just delete those sections in the text transcript (created automatically by Descript) and the video will adjust to match.

Remove filler words

Sound smoother and more confident by easily removing filler words like "um" and "uh" from the transcript.

Fix voiceover mistakes by typing

Didn't nail your delivery on a specific slide? No need to start from scratch! Descript's Overdub feature lets you simply type in the correct narration and replace the audio on that slide with AI voice cloning.

Boost video quality and engagement : 

• Crisp up audio quality by reducing background noise and room reverb with the AI-powered Studio Sound feature.
• ‎Replace your background completely with the Green Screen Video Editor —look like you're presenting in a sleek studio or broadcasting from a beach.
• Enable Eye Contact simulation with AI, so it appears you're making direct eye contact with viewers, even if you’re looking or reading something off-camera.

Other ways to video record yourself presenting a PowerPoint 

Use Zoom’s meeting recording feature to record yourself giving a PowerPoint presentation. Start a Zoom meeting with yourself, share your PowerPoint window, and enable recording

Loom is a handy screen recording tool that also offers a webcam overlay. Launch the Loom app or Chrome extension and set it to record your screen and webcam. Expect high-quality recordings but no advanced editing features. The free plan offers only five minutes of recording at a stretch.

3. OBS Studio

OBS Studio is a free, open-source screen recorder/streaming software with a steeper learning curve. It’s popular among advanced or tech-savvy users who need granular customization and control.

To record your presentation, add a "Screen Capture" source to capture your PowerPoint window and a "Video Capture Device" source for your webcam. 

4. Clipchamp: Recording natively in Windows

You can use Microsoft’s Clipchamp , the built-in screen recorder and video editor for Windows, to simultaneously capture your computer screen, webcam, and audio for recording your PowerPoint presentation. It’s also available as a browser-based app. You can record up to 30 minutes on screen and webcam recordings.

Users can also adjust the screen and webcam recordings in the editing timeline separately. 

5. Quick Time Player Recording natively in Mac

Use Mac’s Quick Time Player to record your PowerPoint presentation. It’s not as straightforward as the other options on this list, so here’s a quick guide to help you out:

• Launch Quick Time Player.
• Select File and go to New Movie Recording.
• You'll be recording your entire screen in addition to recording your face, so adjust the size and location of the recording window so that it's in a nonintrusive corner of your PowerPoint.
• Go to View and select Float on Top .
• Next, go to File and select New Screen Recording.
• On the menu that appears, select Record Selected Portion and drag a border around your PowerPoint and the webcam recording window.
• Press Record and start presenting.
• You can adjust the video quality and the audio source in the webcam recording window.

How to turn your PowerPoint presentation slides into a video 

Did you know PowerPoint lets you save your presentation as a video, too? 

Here's a breakdown of the two ways you can do so—keeping all the presentation elements (narration, animation, pointer movements, timings, and so on) intact in the presentation itself.  

Save your PowerPoint presentation as a video

This creates a separate video file (MP4 or WMV) that anyone can play, even without PowerPoint. 

Follow these steps:

• Save your presentation
• Go to File > Export > Create a Video
• Ultra HD (4K): Best for large screens (if you have Windows 10+)
• Full HD (1080p): Great for computers and TVs
• HD (720p): Good for streaming online or on DVDs
• Standard (480p): Smallest size, good for phones

4. Decide on narration

• If you haven't recorded yourself talking, choose "Don't Use Recorded Timings and Narrations" from the dropdown menu
• If you have a recording, choose "Use Recorded Timings and Narrations." You can also set how long each slide shows for (default is 5 seconds)

5. Click Create Video

6. Name your video, pick a folder to save it in, and choose a file type (MPEG-4 or Windows Media Video)

Creating the video might take a while, especially for longer presentations. You can even leave it running overnight. Once done, find your video in the chosen folder and double-click to play it.

Save your PowerPoint presentation as a slideshow

This saves your presentation as a special file (PPSX) that starts playing automatically on full screen when opened. It only works with PowerPoint.

Here’s how it works:

• Make sure your presentation is saved (regular PowerPoint file)
• Go to File > Save As .
• Pick a folder to save the slideshow in.
• Under Save as type, choose PowerPoint Show (*.ppsx) .
• Click Save .

Now when someone opens the file, it will automatically play the slideshow.

Pro tips for making better video PowerPoint presentations 

Practice your script.

Recording a flawless PowerPoint video rarely happens in one take. The key is practice.

Record practice run-throughs and watch them back. Make notes on areas that need improvement or parts lacking clarity. The more you drill your script, the more confident and natural you'll sound in the final recording.

Take advantage of PowerPoint's built-in Speaker Coach . The feature shows you whether your pace is too fast or slow, your use of filler words like "um," and suggestions to improve your voice modulation.

Use slide notes for coherent delivery

Wouldn’t a personal teleprompter make presentations so much easier? That’s what slide notes are for.

Having your thoughts and talking points organized within your PowerPoint file lets you have all crucial information and prompts readily available when recording.

Go ahead and add detailed notes or even a full script for each slide. This will help you stay on track and provide a handy transcript reference if you need to do any editing or voiceover work in post-production.

Use high-quality audio equipment or turn on Studio Sound

Poor audio recording quality is a surefire way to make even the most visually polished video feel amateurish. Do your presentation justice by investing in a decent external or Bluetooth microphone and audio interface to capture clear voiceover audio.

If you must use a built-in mic, record in a quiet environment to minimize background noise pickup. Or better yet, pair up with an AI-powered audio enhancement tool like Descript's Studio Sound , which reduces background noise , reverb, and other artifacts.

Ensure a clean background and even lighting

Ditch cluttered backgrounds. You want people to focus on the content of your PowerPoint and not be distracted by the funny shapes and colors in your video. 

Your video lighting and framing matters, too. Position yourself facing a natural light source or bring supplemental video lighting to eliminate weird shadows and squinting-level glare.

Look directly into the camera or turn on Eye Contact

Looking directly into the camera is essential to create a sense of connection with the audience. Position your webcam or camera at eye level and imagine you're talking to a friend. If you're using Descript, enable the Eye Contact feature to auto-adjust your gaze towards the camera.

• Dress professionally and maintain a good posture to project confidence and authority.
• Use visuals, animations, and multimedia elements to enhance your presentation and keep your audience engaged.
• Consider adding closed captions or subtitles to your video for better accessibility and engagement, especially for those watching without sound.
• Speak clearly and at a moderate pace, using vocal variety to emphasize key points and maintain interest.
• Incorporate storytelling techniques, real-life examples, or personal anecdotes to make your video presentation more relatable and memorable .

Take your PowerPoint presentations from amateur to amazing 

Recording yourself virtually presenting a PowerPoint allows you to distribute your message using the most engaging type of content: video. And there are many screen recording tools out there that can capture your screen and web camera footage with just a few clicks. 

But how do you stand out?

By focusing on the presentation's depth, your delivery, and the video's quality. The first two are the bare minimum to communicate your message effectively. 

But the right screen capture software and all-in-one video creation tool like Descript can help you with third. Use the tool to improve the quality of your recorded PPT presentations. 

With Descript, it's easier than ever to record your screen, polish up the audio, and create stunning visuals all in one place. So why wait? 

Sign up for Descript today and simplify your workflow while creating a PowerPoint presentation video that sticks with your audience in the long term.

How do you make a presentation video with your face?

To create a presentation video with your face, follow these steps:

• Open your presentation in PowerPoint.
• Go to the Slide Show tab.
• Click on Record and choose From Current Slide or From Beginning .
• Choose your microphone and camera by clicking on a sound icon on the top-right.
• Start recording by clicking on the record button.
• Speak into your microphone to narrate the presentation.
• Your webcam will capture your face during the recording.
• Click Stop when you finish recording.
• Export your recorded presentation by clicking on File> Export>Create a video.

How do you present yourself in PowerPoint?

To present yourself effectively in PowerPoint, follow these steps:

• Determine the key information to include in your presentation.
• Design and prepare your PowerPoint slides with a cohesive theme.
• Craft a compelling introduction to engage your audience.
• Tailor your presentation to different time constraints for flexibility.
• Capture the audience's attention before you begin speaking.

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How to Record a Presentation and Create a Video from PowerPoint

Justin Simon

Table of contents

• Benefits of Recording a Presentation 

How to record your presentation (with Snagit)

How to record a presentation from powerpoint with audio and webcam, creating videos of powerpoint presentations without recording.

• How to edit a presentation video (in Camtasia) 

Recording a PowerPoint Presentation, the FAQs

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Everyone has, at some point, put a load of time and effort into creating the perfect PowerPoint presentation, only to use it once or twice.

But isn’t it a shame for all that hard work to be discarded so quickly? Is every slide deck destined for deletion after just a couple of uses? 

Isn’t there a better way to make the most out of your presentations? Well, yes. Yes, there is. 

Rather than simply creating and presenting your work once or twice, recording your presentations can give them a new lease of life. Whether it’s a data report or a self-recorded PowerPoint, you can record a presentation in real-time, or in advance to make the online video available on-demand.

In this guide, we’ll explore two distinct ways of recording your presentation. First, we’ll discuss how to record a presentation from PowerPoint with audio and webcam, and then we’ll look at creating video of PowerPoint presentations.

Benefits of Recording a Presentation 

As well as there being many different ways to record a presentation, there are also many benefits of recording them. So, before we show you the ‘how,’ let’s talk about the ‘why.’ 

• Encouraging asynchronous communication : One key benefit is fostering asynchronous communication . By recording presentations, you’re letting your audience engage with the content in their own time, breaking the constraints of time zones and scheduling conflicts. This also ensures your viewers can absorb information at their own pace, and revisit it as needed.
• Boosting SEO : You can use your presentation to create a YouTube video and share it on your website to increase your online visibility and attract prospective customers. This can be a great way to expand your audience, increase web traffic, and establish yourself as an expert in your field.
• Perfecting your presentation : Whether it’s in-person or over Zoom, you don’t get second chances with live presentations. However, a pre-recorded keynote lets you perfect the content and the narration before anyone sees it. This is a great way to combat stage fright while honing your presentation skills and building confidence.

With this in mind, turning your slides into a video is a no-brainer. It’s an easy way to grow your audience and make the information you’re sharing more accessible and easier to digest.

Video messages > meetings

Record your screen and camera with Snagit for quick updates and feedback.

Depending on your audience and the type of presentation you need to deliver, TechSmith’s Snagit could just be the perfect tool for recording your PowerPoint. With its user-friendly interface and advanced features, Snagit is ideal for capturing top-notch presentation videos, in just a few clicks. 

Now, there’s no denying that presentations are better when you can see the presenter… Fortunately, Snagit lets you capture your screen and webcam at the same time to create a Picture-in-Picture video.

In this section, we’ll guide you through the steps to record your presentation and webcam with Snagit. 

Step 1: Open video capture 

First, open Snagit and navigate to the Capture window. To use the recording feature, select the Video tab, and start by clicking the big red Capture button.

Step 2: Select a recording area

Next, you’ll be prompted to choose which parts of your screen you want to record. Use Snagit’s orange crosshairs to select a specific region, window, or your entire screen. 

Step 3: Configure recording settings

With the Video Recording toolbar, you can set options like Cursor Capture and Effects, System Audio, and Webcam. 

If your webcam isn’t showing, click on the webcam icon. If you have an external webcam, select the one you want to use by clicking the dropdown arrow next to the webcam icon. 

Step 4: Adjust your webcam

Next, adjust your webcam options to ensure your Picture-in-Picture recording looks how you want it. Here you can change the Picture-in-Picture placement as well as the shape and size of your webcam recording. You can even toggle between Picture-in-Picture and fullscreen webcam modes as you like.

The best part? You can make these adjustments even while recording.

Step 5: Manage recording

When you’re ready to roll, hit the Record button and click the Stop button when you’re finished. It’s that simple! 

And remember, if there’s an interruption (like an unexpected visit from the mailman), just hit Pause. It’s okay to take a break — your video won’t be ruined by a little interruption.

Step 6: Edit your video

Once you’ve finished recording, Snagit will automatically open your video in the Snagit Editor, which is super easy to use. From here, you can make light edits to the footage as needed. 

For example, if you need to cut or trim your footage , you can! Here’s how: 

• Set Start Point : Drag the Start handle (green) on the timeline to your desired starting point.
• Set End Point : Similarly, drag the End handle (red) to where you want to end the cut.
• Review the Segment : Before making any cuts, you can review the segment by dragging the Playhead (white) left and right across the timeline. This ensures you’re only cutting the footage you intend to.
• Make the Cut : Once you’re satisfied with the selection, click the Cut button, which will pop up once you’ve made a selection.

And that’s all there is to it! If you want to go the extra mile, you can also use Snagit to save individual frames of your video as images , which can be used to create a thumbnail for your video . 

Record your screen with Snagit

Snagit makes it easy to share quick updates and how-to’s by capturing exactly what’s happening on your screen.

Now, Snagit is great for recording less formal videos in a flash, but if your presentation is intended for a particularly large or important audience, you might be looking to create something more polished. This is where TechSmith’s Camtasia comes in. 

Camtasia is one of the smartest and most intuitive pieces of editing software out there, but it also makes for a pretty nifty screen recorder too. Camtasia is great for recording presentations when you need more control and editing powers over the final product. 

But best of all, Camtasia streamlines the process by letting you record your presentation and voice over directly within PowerPoint. 

Step 1: Set up your presentation video recording

If you’re a Windows user, you’ll have the option to include a PowerPoint Add-in Toolbar when you install Camtasia. While this feature isn’t currently available on MacOS, the Camtasia Add-in Toolbar allows you to start, stop, and control your recordings from within PowerPoint — so you don’t need to switch between applications.

Just open the presentation you want to record and locate the Add-in toolbar under the Add-ins tab. 

Don’t see the add-in toolbar? Go to File > Options > Add-ins, to enable it. Click on the Manage drop-down, select Disabled Items, then click Go. If the Camtasia Add-in is listed, select it, and click Enable.

If you’re an Apple user, don’t panic! You can still record your screen (with audio) on a Mac using Camtasia, and it’s just as easy. Alternatively, you can skip ahead to the next section and import your slides directly into Camtasia. 

Step 2: Customize your recording options

Now let’s walk through each of the options on the toolbar before we begin recording.

Record audio

The microphone button controls whether or not audio is recorded as part of your presentation. When you enable it, you’ll be able to record your narration using a microphone.

If you are planning to record audio, this is where you’ll select your microphone. If you want to record great audio , we suggest using an external microphone, rather than the one that’s built into your laptop. 

Some of the best microphones for recording video are likely to be less expensive than you think. But, if you’re on a shoestring budget, even the mic that’s built into your headphones could produce better audio than your laptop. 

Once you’re set up, be sure to test the mic and adjust the volume slider as needed. You’ll also need to decide whether or not to record your system audio, which is any sound that comes out of your speakers, such as email notifications. 

Record webcam

If you have a webcam, you can also record your camera during the presentation to create a Picture-in-Picture clip — just as you can with Snagit! 

To customize even more of the presentation recording settings, click the Recording Options button. Here you’ll find settings that let you record with a watermark and adjust your video frame rate . There are a few more options too, but the default settings should work just fine.

When you’re ready, click OK to close this window and save any changes made.

Step 3: Record your presentation

The final step is as simple as clicking the Record button in the toolbar. This will launch your slides into the Presentation Mode and start recording.

When you exit Presentation Mode or reach the end of your slideshow, you can either continue recording your screen, or stop recording and save your file. Pretty easy right? 

Before you get started, let us show you another way to turn your presentation into a video, without recording your desktop . 

Another way to create a video from your presentation is to import your PowerPoint slides into Camtasia. This way you can adjust how long each slide appears on screen, as well as add Behaviors and Annotations to personalize your presentation and highlight important information. 

By importing your slides into Camtasia’s video editor, and recording your voice over separately, you get a lot more flexibility with the editing process, which means you have more control over the finished article. 

If you do decide to record your audio separately, you might want to take a look at TechSmith’s Audiate . This advanced audio recorder will transcribe your voice over in real-time and let you edit the audio file as if it were a text-based document. We don’t want to brag, but it’s probably the best way to add a voice over to a PowerPoint . 

Regardless of how you decide to narrate your PowerPoint, here’s how to turn your presentation into a video: 

1. Import your PowerPoint slides

First, start by importing your PowerPoint slides directly into Camtasia. Once your media is imported, you can edit it by dragging your slides into the Editing Toolbar.

You can now add the images to the Timeline, and edit them like any other media in a Project. 

If you drag your slides to the Timeline, the slides will be placed in the order of the presentation, each with a default 5-second duration.

With your presentation on the timeline, use Ripple Move to create space in between slides to adjust the timing of each one. To do this, hold shift, then click and drag.

Once you’ve imported your slides and adjusted the duration of each one to correlate with your voice over, it’s time to start editing. 

How to edit a presentation video (in Camtasia) 

1. add behaviors.

Firstly, add some visual interest with Camtasia Behaviors . A Behavior is an animation that brings movement to your slides, making them stand out on screen. This is a great way to bring parts of your presentation to life and take it from ordinary to extraordinary — because nobody likes a boring presentation . 

To add a Behavior, click and drag the Behavior you wish to use onto the slide you want to animate. Once added, you can adjust the Behavior using the Properties tab.

2. Add annotations

Another good way to grab and direct your audience’s attention is to add some Annotations, which are great for highlighting important information.  

To insert an Annotation, click the Annotation tab on the left side of the screen and drag it into the designated slide. You can then re-position and edit the Annotation in the Properties tab as needed.

Absolutely! Both Snagit and Camtasia are excellent choices for recording a professional and polished presentation. Snagit is perfect for no-fuss recording and editing. If you require more sophisticated editing capabilities, Camtasia is the ideal choice, offering the added convenience of recording your slideshow and voice over directly within PowerPoint.

Click the Record button in the toolbar to launch your slides into the Presentation Mode and start recording. When you exit Presentation Mode or reach the end of your slideshow, you can either continue recording your screen or stop and save your file.

If you’re planning to record audio, select your microphone in the recording options. The microphone button controls whether or not audio is recorded as part of your presentation. If you have a webcam attached to your computer, you can also record your camera to create a Picture-in-Picture clip, perfect for showing the presenter during the presentation.

With Snagit, you can conveniently record your voice over as you go through your presentation, capturing both the audio and visuals in one go. If you’re looking for more advanced recording and editing options, you might also consider using Camtasia, which allows you to record your voice over while presenting. For even more control, use Audiate to record your audio separately and then import it into Camtasia for fine-tuning.

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What is a sop writing standard operating procedures, top zight alternatives you should consider, how to record yourself on computer camera or webcam.

How to Record a PowerPoint Presentation with Narration

Can be helpful in creating a dramatic narrative

Microsoft PowerPoint has a built-in recording tool that allows you to narrate your presentations using recorded audio. You can export and share recorded presentations as video files.

This tutorial covers everything about recording PowerPoint presentations on Windows and Mac computers.

Record PowerPoint Presentation with Narration

Open the PowerPoint file/presentation you want to record and follow the steps below.

Record PowerPoint Presentation on Windows

• Select the slide you want to start recording from on the slide thumbnail pane.

• Head to the Record tab on the ribbon and select the Record button to start recording from the current/selected slide.

To record from the first slide, select the down-facing arrow icon below the Record button and select From Beginning .

You can also record a presentation from the Slide Show tab. Select Slide Show on the ribbon and select Record , From Current Slide , or From Beginning .

That’ll open PowerPoint’s presentation recorder in a fullscreen window.

• Select the Record icon and start speaking after the three seconds countdown.

PowerPoint records the presentation window and captures your voice and webcam feed as you navigate the slides. Select the left-facing and right-facing arrows to move to the previous and next slides in the presentation.

Record PowerPoint Presentation in macOS

• Open the Slide Show tab and select Record Slide Show .

• Select the Record button on the toolbar to start recording your narration.

Use your keyboard arrow keys to move back and forth between slides. Press N or Space Bar to move to the next slide or animation in the presentation. Press P or Backspace to return to the previous slide or animation.

Select Tips in the top-left corner for more keyboard shortcuts and other presentation tips.

Note: The narration tool doesn’t record slide transitions. When moving between slides, wait for the destination slide to appear on the screen before speaking.

PowerPoint Recorder Control/Settings

You’ll find a handful of controls and options on the recording tool. We’ll show you how to use these controls to include voiceovers or audio recordings in your presentation.

Using Presentation Pointer Tools

PowerPoint provides several tools to mark up your slides when narrating your presentation. There’s a pen tool, eraser, laser pointer, and highlighter.

With the Pen tool, you can draw on slides during narration/recording. Press Ctrl + P (Windows) or Command + P (Mac) to use the pen tool. You can also select the Pen icon to convert the pointer to a pen.

The Laser pointer tool converts your cursor to an onscreen laser. Use the laser pointer to draw attention to something on a slide/presentation.

Press Ctrl + L (Windows) or Command + L (Mac) to use the laser pointer. There’s also a Laser pointer icon on the toolbar.

Pressing Ctrl + I (or selecting the Highlighter tool ) converts your cursor to a highlighter.

Use the Eraser tool to remove inks and highlight from slides. Select the Eraser icon or press Ctrl + E and select the ink to erase.

On macOS, select the Erase Pen icon (or press E ) to erase all drawings and highlights on the slide.

You can change the pointer tools ink from the color selection boxes. However, one major limitation is that you can’t change the size of these pointer tools.

Pause and Resume Your Recording

In Windows, press I on your keyboard or select the Pause button in the top-left corner to pause your recording.

Press I again or select the Record icon to resume the recording.

If you use a Mac, select the Pause icon in the top toolbar to pause the recording.

Unmute or Mute Microphone

Check that your microphone is unmuted before recording. Select the microphone icon in the bottom-right corner to mute or unmute your mic.

PowerPoint for Windows allows you to mute and unmute your microphone in real time while recording video/audio narrations. The macOS version of PowerPoint only lets you configure your camera and microphone settings before recording.

Switch Microphone or Camera

Want to record your presentation with an external microphone or camera? Press Ctrl + M or select the audio/camera settings icon in the top-right corner and choose your preferred microphone/camera.

In macOS, select the microphone icon to mute or unmute your microphone. Select the arrow-down icon next to the microphone or camcorder icons to switch input devices.

Enable and Disable Camera

The recorder displays your camera or webcam feed in the bottom-right corner of the presentation slides.

Select the camcorder icon to remove your webcam feed from the recording. Select the icon again to display your webcam feed in the presentation.

You can also use the Ctrl + K keyboard shortcut on Windows computers to enable or disable your camera.

On Mac computers, you’ll find the video control icon on the top toolbar.

Note: The recording tool greys out the camcorder icon if your microphone is turned off.

Enable or Disable Camera Preview

PowerPoint allows you to disable the camera preview without turning off your camera or webcam.

Press Ctrl + J (Windows) or select the Camera Preview icon in the bottom-right corner to disable or enable the camera preview.

End a Recording

Press S on your Windows keyboard or select the Stop icon to end the recording.

Replay or Preview Your Recording

When you end a narration, press V on your keyboard or select Replay to preview or watch the recording.

The recorded narration will include all pen inks, highlights, and laser pointer gestures made during the presentation.

You can also preview/replay the narration outside the recording tool. Open the Slide Show tab and choose to watch the playback From Beginning or From Current Slide .

PowerPoint allows you to preview the playback on individual slides. A speaker/audio icon appears in the bottom-right of PowerPoint slides with narrations.

Choose the slide you want to preview, hover your cursor on the speaker icon in the bottom-right corner, and select Play .

Delete Current Narration/Recording

Did you spot an error when previewing your presentation? Want to delete the current narration and start from scratch?

Select the Clear existing recordings icon and choose whether to Clear Recordings on Current Slide or Clear Recordings on All Slides .

On Mac, select the Bin icon to delete the entire narration/recording.

Close the Narration Tool

Select the X icon on the title bar to close the presentation narration tool and return to Powerpoint.

Select End Show in the top-left corner to close the recording tool on a Mac computer.

Delete Narrations from Slides

Want to delete the narration or timing on an individual slide or the entire presentation? Select the slide with the narration you want to delete and follow the steps below.

• Open the Record tab and select the down-facing arrow below the Record icon.
• Select Clear and choose to clear timing or narration on current or all slides.

Export Recorded or Narrated Presentation

You can export a narrated PowerPoint presentation as a video file. The video output includes ink strokes, recorded audio/video, laser pointer gestures, and webcam/camera recording.

• Open the Record tab and select Export to Video .

Alternatively, open the File menu, select Export on the sidebar, and select Create a Video .

• Choose the quality of the video export in the first drop-down box—Ultra HD (4K), Full HD (1080p), HD (720p), Standard (480p).

• Choose Use Recorded Timings and Narrations in the next drop-down box and select Create Video .

• Give the recorded presentation a file name and select Save .

Narrate Your PowerPoint Presentations

The Microsoft PowerPoint web app doesn’t have a recording tool. As a result, you can only record presentations with narrations using PowerPoint for Windows or Mac.

You might meet issues recording a slide show if you use an outdated version of PowerPoint. Also, the recording tool on older versions of PowerPoint has a different interface and lacks some controls. Update PowerPoint and restart your computer if you cannot record a slide show.

Sodiq has written thousands of tutorials, guides, and explainers over the past 4 years to help people solve problems with Android, iOS, Mac, and Windows devices. He also enjoys reviewing consumer tech products (smartphones, smart home devices, accessories, etc.) and binge-watching comedy series in his spare time. Read Sodiq's Full Bio

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How to Use the “Cameo” Video Recording Feature in Microsoft PowerPoint

It’s one thing to share a slide deck with someone, but it’s always better to have it narrated. For the best impact, record yourself on camera presenting your slides. It’s built-in to PowerPoint!

The introduction of PowerPoint in 1987 (originally from a little software company called Forethought, then acquired by Microsoft) was a huge step in presentations, both business and academic. Instead of struggling with clumsy graphics programs, people now had a single unified program that allowed both the creation, ideation, design, and actual presentation of one or more slides. Since then millions of presentations have been shared both in person and online.

This has also spawned an entire generation of painfully dull and boring presentation decks too (a “deck” is a set of slides in PowerPoint parlance). In fact, there are some funny articles and videos you can find by searching for  death by PowerPoint if you want to see some horrible presentation slides. But even with the most aesthetically pleasing slides, it’s quite difficult for someone to receive a deck and not get bored stepping through the various slides.

Shortcuts: Add a Cameo | Inset Window Setup | Recording Your Presentation | Export Tips

That’s why Microsoft’s added two great features to the program – Mac and Windows – that let you record yourself presenting your slides and share the recording. The easier version is audio only, but the real winner is something called  Cameo , which allows you to add a recording of you talking through your presentation, as recorded from your webcam. It was introduced back in 2021 as part of Office 365 , but few people know about it. Let’s remedy that with this tutorial!

FINDING CAMEO IN MICROSOFT POWERPOINT

The first step is to ensure that you have the latest version of Microsoft PowerPoint. Don’t have the app? No worries, PowerPoint online as part of Office365 also has this feature if that’s your preference. I have PowerPoint for Mac (version 16.90.2) so that’s what I’ll use for this tutorial. The “ Insert ” tool ribbon looks like this:

Notice the fifth icon from the left: “ Cameo “. That’s what we want, so I’ll click on it. This brings up a new ribbon with entirely different features and controls:

It’s actually the “Camera Format” ribbon and it has lots of features but what’s not obvious is how to actually begin the recording itself. That’s the “ Record ” button along the top right, but before we record, I need to actually set things up…

SETTING UP THE CAMEO INSET WINDOW

Start by clicking on the Camera Preview icon on the very left edge. This will list all known webcams and other video input sources on the computer. I have my iPhone setup as a remote camera option too, so I get three possibilities:

I’ll choose “FaceTime HD Camera”, the default webcam on my MacBook Pro. Next up, the inset window style. There are a surprising number of choices, as you can see by clicking on the expand “v” button:

You don’t have to stop there, though! If those dull rectangles and circles are too dull, click on the shapes button on the Camera Format ribbon and you’ll find that there are a  lot of different shapes you can utilize:

Purely in the spirit of excess, I’m going to click on the “sun” icon to have that as my inset shape.

But there’s more! You can also add a shadow, reflection, soft edge, or glow in any of a half-dozen colors through the Camera Effects menu:

Of course, simple is always best, so in reality I would strongly encourage you chose a simple circle or rectangle tucked into a corner, but ya gotta admit, this is pretty fun:

There might be some instances when it makes sense. Might. Better is to just simplify things down to that circle inset…

Notice you can click and drag to move it around on the screen and use the various sizing handles to resize it too. This can help you ensure that it’s not covering any of the content of your slides too.

RECORDING YOUR PRESENTATION

Ready to try recording? Easiest is to click on the “ Record ” button on the tool ribbon. The first time you use Cameo it’ll include this cheery splash screen:

When you’re ready to proceed, click on the “ Let’s get started! ” button.

What’s fantastic about this view is that you can see what it’ll record (the slide + inset) but you can also have additional text shown that won’t be part of the presentation but can cue you to specific points and ideas. These notes can also show up in Presenter view for when you’re actually presenting live and in person too. Well worth trying out and utilizing!

Check the framing of your webcam, make sure the mic is positioned correctly as needed, and click on the red circle REC button along the top control ribbon. It will start recording and change to:

When you’re done recording the current slide, click on the red box icon. Or you can simply go through your presentation by using the “>” next slide button at the bottom of the screen while it remains in record mode. The latter is easiest if you’re comfortable with the process, though you’ll want to finish what you want to say about each slide and give it a few seconds of silence as you move to the subsequent slide. Experiment, you’ll see what I mean.

Once you’re done recording, you will see that the preview box has changed to a playback box:

Click on the  Play triangle and watch your presentation. Did it work? Does it advance slides at the right moment? Have you organized the information on your slides so that your inset isn’t covering up anything important? Great!

BONUS: HOW TO SAVE YOUR RECORDING AS AN MP4

A lot of people will save the recording without going any further, which produces a really big PPTX file from Microsoft. Not always the most portable format and sometimes it requires that the viewer advance each slide manually (even with the additional recorded content). Confusing. Much better is to save it as a MOV or MP4 file, which is easy to do!

Choose File > Export… (tip: File > Save As… won’t offer the same options, you need to export the presentation). Here’s the Mac version of this export window:

Obviously, the filename and location are important, but what’s equally important in this instance is the file format. Click on “PDF” and you’ll see that there are a bunch of possibilities:

Yes, you can ostensibly save your presentation as an Animated GIF! But… for actual sharing, I recommend either MP4 or MOV, both of which are portable across operating systems. Choose MP4, for example, and some other options appear:

In almost all cases, HD (720p) is a good compromise between being big enough to look good full-screen (or projected) without creating an enormous file that becomes difficult to manage. Before you finish up, the last few entries prove quite important: Enable “Use Recorded Timings and Narrations” to have it move to subsequent slides when you’re done with your narration. For any slides that don’t have a recording, it’s a smart idea to add a default timer so that the entire presentation moves along at a known pace. Set the “Seconds spent on each slide without a set timing” to whatever you prefer and click “ Export “.

Done. You’ve now taken your beautiful slides and narrated them, with you as a video inset, and exported it as an MP4 or MOV file. Well done!

Pro Tip: I’ve been using and writing about Microsoft’s Office Suite for many years. Please check out my  PowerPoint help library  for plenty of useful tutorials, as well as additional  Office help pages ! Thanks.

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How to Record a Presentation on Microsoft Teams: Step-by-Step Guide

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Recording a presentation on Microsoft Teams is like riding a bike. Once you know how, it’s a breeze.

To record a presentation , start a Microsoft Teams meeting, click the “More options” button, and select “Start recording.” This captures the audio, video, and screen sharing.

Remember, just hitting record doesn’t make a star presenter out of us. Practice your delivery and play around with the features Teams offers.

We’ve all had that nail-biting moment of wondering if the presentation will go smoothly. With Microsoft Teams, not only can we record, but also effortlessly share these recordings.

Clicking “Get link” allows us to post it to any team, making sharing easy-peasy. Try adding captions for those teammates caught multitasking during your meeting. They’ll thank you later!

Recording presentations isn’t just for posterity. It’s a nifty way to keep everyone on the same page, especially when schedules clash.

Whether it’s a step-by-step walkthrough for a project or a team check-in, having a recorded reference means fewer follow-up questions. So next time we hit “Record,” consider it our insurance for great communication.

JUMP TO TOPIC

Understanding Recording Policies

Ensuring proper permissions, starting the recording, during the meeting, stopping the recording, locating the recorded files, sharing and permissions, viewing and transcriptions, recording with external tools, utilizing meeting features for enhanced recordings, preparing to record in microsoft teams.

Before hitting the record button in Microsoft Teams, it’s crucial to check our environment and settings.

We need to know the recording policies and ensure we have the proper permissions. This helps in avoiding any hiccups during the recording.

Recording in Microsoft Teams is not just about clicking a button. There are specific rules and guidelines in place. For instance, only certain users and organizations might have access to the recording feature.

We should check these policies with our IT Admin before any recording session.

Office 365 comes into play here, providing the framework for these policies. As users, we must ensure that recording aligns with our organization’s rules.

Some key points to verify include:

• Who can start/stop recordings?
• Data storage policies and limitations.
• GDPR and other legal requirements.

Understanding these policies helps us to stay compliant and avoid any unpleasant surprises during our recording endeavors.

Before jumping into recording, it’s essential to check if we have the required permissions.

This might involve getting IT Admin’s approval or configuring settings in the Microsoft Teams App ourselves. You wouldn’t want to start a meeting only to find out we can’t hit record!

Permissions might include access to shared drives or folders where recordings are stored.

It’s also important to ensure the permissions are set for the broader team so that data is easily accessible afterward.

Moreover, knowing the settings in the Teams app allows us to navigate without issues. After all, it’s better to have permissions sorted out beforehand, so we aren’t fumbling at the last minute.

Quick tip: Always go for a quick test run if it’s our first time recording.

Executing the Recording

Recording a presentation in Microsoft Teams involves a few straightforward steps. We’ll detail how to start and stop recordings, manage settings like live transcriptions, and ensure everyone’s in the loop. Let’s break it down into essential steps.

To kick off a recording in Teams, we first need to join or start our meeting. Once we’re in, it’s as easy as a few clicks.

Look for the More actions button in the meeting controls—it’s the one with the three dots. From there, select Record and transcribe and then Start recording .

It helps to inform participants that the session will be recorded. This ensures transparency and gives everyone a chance to prepare.

If enabled, we can also turn on live transcriptions to capture spoken words as text.

While the meeting unfolds, it’s crucial to maintain recording quality.

We should ensure our microphone is working properly and that there is minimal background noise.

Sharing screens? Make sure we toggle to the right screen to avoid confusion.

Stay aware of the participants who might join halfway through. Newcomers should be informed that the recording is ongoing, which can be done via the chat feature or verbally for their awareness.

To wrap up, stopping the recording is a breeze. We revisit the More actions button and select Stop recording . This ends the recording session.

Once stopped, the recording takes a few moments to process and will be accessible through the chat section.

If we plan to share this recording with others, we can grab a link from the recording options menu. This way, everyone who couldn’t make it live can watch later.

Remember, controlling access to recorded materials is important, so share wisely.

Managing the Recording and Playback

Once our presentation is recorded in Microsoft Teams, it’s essential to know where to find it, how to share it securely , and how to handle any transcripts. We’ll guide you through these key aspects.

After recording a presentation in Teams, the first step is figuring out where it landed.

Typically, recorded files are stored in OneDrive if it was a non-channel meeting. For channel meetings, the recording is stored in the connected SharePoint site.

For easy access, head over to the Meetings section. Here, we’ll find an option to review recordings, which are auto-uploaded to our linked storage. It’s like a treasure hunt, minus the pirates!

Sharing these recordings securely can be crucial. With Microsoft Stream no longer the default for new recording storage, Teams makes use of SharePoint and OneDrive for handling permissions.

Cloud Recording Policy plays a role here. We make sure only the right eyes see our content. Adjusting permissions is straightforward. Click the recording link and set permissions directly.

Security doesn’t need to be stuffy—it’s like only inviting the right friends to the party. You’d keep your embarrassing dance moves just for them!

Once we’ve sorted out who can watch our recordings, let’s talk about viewing them.

Recordings offer more than just visual playbacks. Transcription is a handy tool provided by Teams.

It allows us to read what we might’ve missed during the meeting. Switch it on to get the words on screen, like subtitles in a movie—only we star in this show. A laptop serves as a perfect buddy for both watching and reading.

Transcripts are available alongside recordings, making it easy for everyone to follow along or catch up if they zoned out.

Advanced Recording Features

Navigating the nuanced capabilities of Microsoft Teams can unlock a world of advanced recording options. By exploring external tools and using built-in features smartly, we can transform basic recordings into polished presentations.

Using external software can enhance how we capture presentations in Microsoft Teams.

For instance, integrating OBS Studio can give us more control over video and audio quality. This tool lets us customize layouts , add overlays, and even switch between different screens seamlessly.

With Camtasia, we get editing capabilities after recording. This means we can trim unnecessary parts and add transitions before sharing our work.

Additionally, leveraging external microphones and cameras ensures a significant boost in quality, allowing us to maintain viewer engagement.

Remember, whatever tool we choose, compatibility with Teams is crucial. We must ensure that these tools work smoothly with it, especially when screen sharing or displaying PowerPoint slides .

Microsoft Teams itself offers several features that aid in creating more engaging recordings.

During a New Meeting or Instant Meeting, we can record sessions, capturing everything on the screen.

Using the Screen Share feature to focus on specific visuals or sections in our PowerPoint slides makes the presentation interactive.

Another helpful feature is automatic captions , which provide viewers with text for audio, increasing accessibility.

By adjusting meeting settings, we can set these features up to activate automatically, ensuring our recordings are comprehensive.

Essentially, utilizing these built-in features along with thoughtful preparation can bring a professional touch to our recorded presentations.

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