phd admission letter of recommendation

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Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On November 19, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

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These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

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This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

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Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

Ans. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

Ans. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

Ans. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

Ans. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

Ans. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

Ans. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

Ans. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

Ans. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

Ans. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

Ans. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

Ans. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

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Sample Graduate School Recommendation Letters

The three sample recommendation letters that follow, which you can download by clicking on the link below, are effective because they detail what makes the students stand out as exceptional and because they paint individual pictures of each student. Note how these excerpts, excerpted from each of the three letters, individualize and humanize the student:

“I have been especially impressed by Janet’s determination and sparkle.” “I enthusiastically supported her application for the student position on the Mythic University Board of Trustees for the same reasons. She was the runner-up for that distinguished post, and Mythic University lost out on a true leader. But I believe her time is yet to come.” “In short, John is both scholarly and culturally entrenched, ambitious but not pretentious, self-deprecating yet confident, forthright but unassuming, delightfully irreverent yet appropriately respectful—a complex and whole human being.”

In addition, the writers of these three letters take advantage of many of the rhetorical strategies discussed in Chapters 3 and 4 of this manual: enhancing their own credibility, narrative technique, anecdotal evidence, recommending by citing others, and using active verbs and transitions.

Finally, a late paragraph in the last letter, at the prompting of the graduate scholarship application, even provides a few criticisms of the student. Because these criticisms are offered even-handedly and efficiently, I would argue that the letter has even more ethos, and it is noteworthy that the student still landed the desired scholarship.

Recommendations

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Three letters of recommendation are required for your application.

Choose Your Recommenders

Letters of recommendation should come from academic or professional references who know you well and are qualified to evaluate your potential for graduate study. It is strongly recommended that at least one of these letters be from a university professor familiar with your academic work.

Refer to your  graduate program’s website to check whether it offers specific guidance on choosing your recommenders.

Register Your Recommenders

Register your recommenders in the online application as early as possible to ensure their letters are received by the application deadline.

• After you enter your recommender’s information, the application system sends a personalized link to that individual to submit the recommendation online.
• After your recommender submits the recommendation letter, you will receive an email notification.
• You may manage your recommenders on the same Recommendations page where you registered them. This includes sending reminder emails and changing recommenders. You continue to have access to this page after you submit your application.

Recommendation Form

Each of your recommenders are asked to respond to the following questions:

• Undergraduate students
• Master's level students
• Doctoral level students
• Other (please specify)
• How many years have you evaluated people in this group?
• Approximately how many people are in this group, totaled over those years?
• Second quarter
• Third quarter
• Bottom quarter
• No basis for judgment
• Strongly recommended
• Recommended
• Recommended with reservations
• NOT recommended

Recommendation Letter

The general prompt for the recommendation letter is:

Please write candidly about the applicant’s qualifications, potential to carry on advanced study in the field specified, intellectual independence, capability for analytical thinking, ability to organize and express ideas clearly, and potential for teaching. Descriptions of significant actions, accomplishments, character, and personal qualities related to scholarly achievement are particularly helpful.

The exact prompt displayed to the recommender may differ depending on the graduate program you select.

Refer to your  graduate program’s website  to check whether it offers specific guidance on what recommenders should include in their letters.

Your recommenders must be the sole authors of your letters of recommendation. Drafting, writing, translating, or submitting your own reference, even if asked to do so by a recommender, is a violation of our application terms. You are responsible for informing your recommenders of this policy.

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How to Write a Letter of Recommendation for Graduate School

When someone asks you to write a graduate school letter of recommendation , it demonstrates that they value your opinion, trust you and believe in your writing skills.

But as flattering as it is to be asked, there is also some pressure associated with crafting an effective and convincing letter of recommendation. After all, the applicant is counting on you to influence the admissions board and highlight their accomplishments, strengths and skill sets.

The good news is, writing a graduate school letter of recommendation is more intuitive than you think. Below, we’ve rounded up all the tips you need to write the perfect letter for anyone in your sphere.

What Is a Letter of Recommendation?

First off, let’s go over what a letter of recommendation is.

A letter of recommendation is a brief, written endorsement needed for certain jobs, programs or schools that details a person’s qualifications for whatever they’re applying for.

It’s written by a trusted and valued source: usually a past employer, teacher, mentor or colleague. In a letter of recommendation for graduate school, the writer describes the person’s skills, their personality and why they’re the right fit for the program. This is all so the institution has confirmation of the applicant’s ability to succeed in the program.

If you don’t believe you’re the right fit to write a student’s recommendation, that’s OK, too. You can politely decline and explain to the student why. You can also offer to help them find someone else who’s a more appropriate choice.

Questions to Ask Yourself Before Writing a Letter of Recommendation for Grad School

Once you’ve decided to accept and write the letter of recommendation, take a moment to consider some key questions before you begin crafting your statement.

• What is your relationship like with this person?
• What do you think of their work you’ve seen? How would you describe it?
• What are significant memories you have with them?
• What qualities or strengths does this person have?
• What would you specifically want somebody to know about this person?
• What value would this person bring to this grad school program, and how would they thrive in the field after the program?

What to Ask From Someone Before Writing a Letter of Recommendation

Of course, there is some student information you’ll want to obtain before starting your recommendation. To ensure you’re addressing all the right points and representing them in the best light possible, make sure you ask them the below questions.

The basics . First off, you should find out where this letter is going, to whom it should be addressed, what the deadlines are and how they’d like you to submit it (mail, email, etc.).

Why they want to go to this program and why they are drawn to this school . It’s important to know the motivation behind their graduate school studies: Is it for the love of learning? To get a better job? To switch fields altogether? This will help inform what you write in the letter. Similarly, it’s good to know why a specific school is calling them as well.

Any strengths or qualities they want highlighted . Each person will have different qualities they want you to discuss in their letter of recommendation. If the strengths they mention are ones you agree with and seem relevant to the degree program, definitely include them. You should also ask about what achievements they’ve made that will help them stand out from the crowd of applicants.

Their resume . No one can memorize a person’s entire job and education history. A resume can help remind you of special projects and exemplary work they’ve accomplished in the past, which you can then emphasize in your letter.

What to Include in a Letter of Recommendation for Grad School

There are specific things you should always include in a letter of recommendation for graduate school to make it shine and improve the applicant’s chances of admission.

These are the points that you must undoubtedly touch on throughout your recommendation:

How do you know the applicant? It’s important to describe who you are and how you know the applicant, as well as how long you’ve known them. Personal anecdotes are a must, and they boost your credibility.

Why are they a good fit for the program? Include an explanation for why you think they would specifically thrive in the program. Avoid being vague or general. Dive into why the school would be the perfect fit, and vice versa!

What are their most shining accomplishments? Describe their achievements, especially the ones you’ve personally witnessed. In addition, reference their top strengths and qualities. Again, avoid generalities and use vivid anecdotes.

Can you explain any gaps or discrepancies? A letter of recommendation is often a good time to clear up any troubling parts of the student’s resume or work history — perhaps there was an employment gap or grades dip because they were caring for a sick relative, for example. If you’re aware of any weak spots on their resume from extenuating circumstances, this is the time to note it.

What sets the applicant apart from the rest? Be sure to conclude on a strong note with a very clear, concise recommendation. Highlight what sets them apart from other people, so the program can clearly understand why they should admit this candidate into their college or university.

How to Format and Structure a Graduate School Letter of Recommendation

As for structure, letters of recommendation should not be longer than a page. Start off with a greeting (“Dear [Name]” or “To Whom It May Concern,” if you don’t know the recipient). In the opening paragraph, explain who you are, the nature of your relationship with the student and your overall impression of them.

Within the body of the letter, you can expand on their personality, skills and achievements — along with personal anecdotes — before wrapping up with a final strong and clear recommendation for the applicant.

Then, feel free to add in a polite offer to contact you if they need more information and a formal parting signature. Double-check for spelling and grammar, too, as any mistake could weaken your credibility.

Once you’ve proofread the letter, all you have to do is submit it as instructed and patiently wait for an update from the applicant. Best of luck!

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Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee? 

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor. 

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

• Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you. 
• Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor. 
• Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business. 
• Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students. 

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life. 

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request. 

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

• What is your relationship with the student?
• Why should the graduate faculty listen to your opinion? (include your status, title)
• What makes this student special? (discuss their characteristics, qualities, traits)
• What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
• What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
• What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

• Classes the student has taken with the recommender
• Experiences you have shared
• Transcripts
• Research experience and internships
• Awards and achievements
• Academic/career goals
• Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

• Graduate program application due date
• Copy of recommendation forms (if applicable)
• Instructions for submitting LORs (hard copy, soft copy, or direct to school)
• Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

• Make your language more personal in tone than research writing.
• Use the active voice and first-person point of view more often.
• Write chronologically, starting from important traits and then moving on to actions and achievements.
• Use lots of details—list course names, scores, and specific achievements of the student.
• Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

• My name is  {Author}  and I have been a Professor of Math at  {University}  since  {date} .
• I write to you today to proudly express my support for  {Student}  in applying to your prestigious university.

Discussing your relationship with the applicant

• I first came to know  {Student}  while teaching him/her in my  {Course Name}  course…
• I was  {Student} ’s thesis advisor during his/her senior year.
• I have known  {Student}  for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

• {Student}  has excellent communication skills and displays them regularly in class discussions.
• He/She is a highly intelligent and competent student who excels in many areas.
• Not only is  {Student}  hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

• She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
• {Student}  demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
• During his/her internship,  {Student}  consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

• As  {University}  is renowned for its  {Program} , I believe this is an ideal place for  {Student}  to solidify his/her abilities and cement his/her knowledge of  {area of study} .
• The learning environment that  {University}  is famous for creating excellent opportunities in which  {Student}  to apply his/her skills.

Final endorsement and offer to be contacted

• For the above reasons, I am confident that  {Student}  will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
• Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

• Highlight your self-motivation, competence, and potential in this essay
• Emphasize everything from a positive perspective and write in the active voice.
• Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
• Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page . 

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Grad School Recommendation Letter by a Professor Sample Template

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Successful graduate school applications are accompanied by several, usually three, recommendation letters. Most of your graduate admissions letters will be written by your professors. The best letters are written by professors who know you well and can relay your strengths and promise for graduate study . Below is an example of a helpful recommendation letter for admission to graduate school.

What Effective Recommendation Letters Should Include

• An explanation of the context in which the student is known (classroom, advisee, research, etc.)
• The evaluation
• Data to support the evaluation. Why is the student a good bet? What indicates that he or she will be a competent graduate student and, eventually, professional? A letter that does not provide details to support statements about the candidate is not helpful.

What to Write

Below is a template to help you organize your ideas as you compose a student's letter of recommendation . Section headers/explanations are in bold (don't include these in your letter).

Attention: Admissions Committee [if a specific contact is provided, address as indicated]

Introduction:

I am writing to you in support of [Student Full Name] and [his/her] desire to attend [University Name] for the [Program Title] program. Though many students ask me to make this request on their behalf, I only recommend students whom I feel are well-suited for the program of their choice. [Student Full Name] is one of those students. I highly [recommend, recommend without hesitation; as appropriate] [he/she] be given the opportunity to attend your university.

The Context in Which You Know the Student:

As Professor of Biology at University Name, for X years, I have encountered many students in my classroom and lab [edit as appropriate]. Only a small handful of outstanding students offer a unique perspective and really embrace their learning of the subject matter. [Student Name] has consistently shown promise and commitment, as indicated below.

I first met StudentName in my [Course Title] course during the [Season and Year] semester. Compared to the class average of [Class Average], [Mr./Ms. Last Name] earned a [Grade] in the class. [Mr./Ms. Last Name] was evaluated on [explain basis for grades, e.g., exams, papers, etc.], in which [he/she] performed exceptionally well.

Illustrate the Student's Competencies:

Though StudentName has consistently exceeded in all areas of [his/her] coursework, the best example of [his/her] promise is indicated in a [paper/presentation/project/etc.] on [work's title]. The work clearly showed [his/her] ability to deliver a clear, concise and well-thought presentation with a new perspective by demonstrating.... [embellish here].

[Provide additional examples, as appropriate. Examples that illustrate research skills and ​interests, as well as ways in which you have worked closely with the student are particularly useful. This section is the most important part of your letter. What can your student contribute to the graduate program and professors with whom she may work? Why is she exceptional - with support?]

StudentName continues to impress me with [his/her] knowledge, skill and dedication to [his/her] work. I’m sure you will find [him/her] to be a highly motivated, competent, and committed student who will grow into a successful professional [edit as appropriate- indicate why]. In closing, I highly recommend [recommend without reservation; highest recommendation; add as appropriate] Student Full Name for admission to the [Graduate Program] at [University]. Please feel free to contact me if you require further information.

[Professor's Name] [Professor's Title] [University] [Contact information]

Recommendation letters are written with a specific student in mind. There is no generic grad school recommendation letter. Consider the above as a guide as to the sort of information to include as you write recommendation letters but tailor the content, organization, and tone for the particular student at hand. 

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Free PDF: The 4 questions every SOP must answer → Master’s or PhD

Grad School Letters of Recommendation: The Ultimate Guide

• By Jordan Dotson
• Updated: March 1, 2023

It’s a little known fact that the more competitive your target grad school, the more important your LORs will be. Applying for a master’s at Podunk State Technical University? LORs won’t matter that much. They’ll focus on your quantitative metrics – GPA, test scores, transcripts, etc. But Stanford? Princeton? Schools where every applicant has insane grades and research experiences? In this case, your admission may depend entirely on your SOP and grad school letters of recommendation.

Unfortunately, LORs often seem like they’re completely out of our control. They aren’t like the SOP where you can spend months tailoring a luminous, intelligent self-portrait of your goals. Instead, they’re left to the hands of a poorly dressed, manic-haired professor you may not have spoken to in a long time.

Luckily, with this guide, you’ll learn how to take control of your LORs. This isn’t a guide to the function and process of grad school letters of recommendation. You’re a grown up. You should know this already. Instead, it’s a guide to getting the maximum impact from your LORs.

Because this is your goal: to have professors, advisors, and managers submit raving, interesting, and (most importantly) persuasive letters that convince grad schools you’re the right candidate for them. Let’s get started.

Who to ask?

Consider this your hard-and-fast rule:

You will not ask for LORs from people who aren’t dedicated to helping you succeed.

Every year, hundreds of students across social media ask whether it’s better to get an LOR from 1) a chipper assistant professor who adores them and knows their work, or 2) some stodgy Professor Emeritus who barely knows their name, but is an icon in the field.

Choose the chipper assistant professor every time.

The fame of your LOR author has virtually nothing to do with your success. Their fame is their fame. It’s not your fame. The purpose of the LOR is to build your fame , and the only way to build fame is to have raving fans. It doesn’t matter if the letter author won a Nobel Prize. If they can’t speak intimately about your potential as a scholar, if they aren’t eager to help you succeed, it will have zero positive effect on your admissions chances.

Whether choosing among former professors, lab PIs, or corporate managers, you should ask yourself 3 questions before deciding who to ask for LORs:

• Does this person know me well enough to write persuasive details and anecdotes that no one else could write?
• Will this person say vibrant, positive things about me?
• Can I trust this person to submit my LORs in an organized way, long before deadlines, or are they the twitchy, suspicious sort who can’t even remember to match their socks in the morning?

Remember, however, that grad schools will expect letters from your key advisors – your lab PIs, thesis advisors, or direct supervisors at work. If they don’t send an LOR, then admissions committees may smell something fishy in the water. Some students have horrid experiences with PIs and assume, reasonably, that this isn’t the best person to ask. In such cases, you may consider explaining why you haven’t asked them – politely and professionally – in your Additional Info section.

How to ask for fantastic grad school letters of recommendation?

First things first, don’t just show up at random office hours, staring at your bellybutton and mumbling, “Excuse me, sir, but could you write me a letter?” Instead, show up just as prepared as you will for Zoom interviews with PhD advisors . Bring a school list. Bring a folder that includes everything they need to know about you and your goals. Make it easy for them .

What materials should you provide?

• Your Statement of Purpose: Make sure it’s polished, edited, and brilliant. If you’re a good applicant, you’ll have finished this the summer before you apply. If you’re procrastinating, don’t worry. You can still get a good LOR, but you missed a great opportunity.
• Your Transcripts: Print these off and highlight important classes, those most relevant to your academic field, and those in which you earned the best grades.
• A Sample of Your Work: This may be a research paper or a lab report. Including this will allow the letter author to really dig in and highlight your potential. It gives them “ammo” to write positive things about you.
• Resume or CV: Make sure to include work and internship experiences that your letter author may not know about (but try to keep them related to your academic field). Also include any relevant skills like coding languages, lab techniques, professional certifications, or foreign language proficiency that will be necessary to your work in grad school.
• List of People You Plan to Ask for LORs: This may not be entirely relevant if you’re a Big 4 accountant asking your manager, but it’s especially important if you’re asking professors. It gives them more context about you, your work, and the people who know you well.
• Highlights and Talking Points: Help your letter authors think of positive things to say about you. They’re only suggestions, but a polite nudge can go a long way. They may not know about your tutoring experience and your eagerness to TA in grad school. They may not be fully aware of the sub-niche you’re moving into. They might not even be from the same academic field. Emphasize your strengths and goals so all parts of your application can link up. If you’ve already written your SOP, include your “ Sentence of Purpose .”
• List of Dates When You Will SUBMIT Your Applications: Don’t give your professors a list of application deadlines. That’s cutting it too close. Things happen. Too many students have to frantically call professors two hours before a deadline and remind them to submit. I promise you, this never generates good LORs. Instead, give them the date (hopefully one month in advance) when YOU plan to submit.

When to Ask?

Try to give your LOR authors at least 6 weeks before you want them to submit. But, be respectful of their time. Don’t ask at the semester’s beginning or end when they’re typically extremely busy. A good rule of thumb is 10-12 weeks before your application deadline . Remember, don’t tell THEM your application deadline. Tell them when YOU plan to submit – 4 weeks early – and ask for letters 6-8 weeks before that.

Embrace Awkwardness

When you visit your potential LOR authors, prepare to ask them – honestly – what they would say about you. This might be painful and awkward, but it’s necessary. Some professors will be brutally honest. Others may love you to pieces, but if they can’t quickly think of great things to say about you, they may not be the best LOR writer for you. Either way, if someone is going to write a potentially lukewarm or even negative LOR, you want to find out early and move on. Better to deal with a little awkwardness than to get rejected from grad school because of a dull LOR.

After 2-3 folks agree to write your grad school letters of recommendation, you should send them a polite reminder email once a week . Professors are busy people. It’s up to you to make sure you don’t get lost in the ever-growing stacks of paper on their desks. It also reinforces the idea that you’re an organized, mature student dedicated to success.

Elements of a Great LOR

Excellent grad school letters of recommendation will contain some mixture of the following elements:

1. Detailed analysis of the candidate’s intellectual capacity, via anecdotal testimony

This usually involves a personal story where the professor details something awesome you did in class or in the lab. If you’re a student with a low GPA, you may want to remind your professor of your most successful project, and ask them to focus on this in their writing. If a trustworthy professor is willing to emphasize such an achievement, it can go a long way toward making a low-ish GPA disappear.

2. Superlative comparison to other students

“Jennifer is one of the five best research assistants I’ve ever had.”

“Mr. Pakala is easily among the top 10% of students I’ve ever taught.”

When meeting with your LOR authors, ask them to quantify their opinion of you this way. If they seem uneasy, it will feel embarrassing, but it will let you know that this person may not be the best LOR author for you.

3. Positive comments on the applicant’s social and behavioral characteristics

If you’ve read Structure Is Magic , you know that grad schools are looking for good people . Academia is intense, collaborative, and occasionally brutal. They need to know that you’re going to be a productive and friendly member of the community (hence, the value of Personal Contribution and Diversity Statement essays). In this regard, an effusive note from a professor will carry more weight than any other part of your application.

Work habits. Organizational skills. Teamwork. Cheerfulness. Willingness to give 110%. Obstacles you’ve overcome in your life. Great grad school letters of recommendation highlight these personal, human qualities (and hopefully give examples).

4. References to a “weakness” to maintain objectivity (often slyly turning it into a strength)

Though you want your LOR authors to be raving fans, they can’t actually come across like goggle-eyed K-pop Stans. Thus, professors will often contextualize their recommendation by mentioning something you need to improve.

This is fine. It’s expected. It’s okay.

Usually, professors will backtrack and imply this “weakness” is anything but weak. For example, they may say you spend too much time working in the Student Government, and will have to learn to prioritize in graduate school, but considering that you still have 4.0 GPA this shouldn’t be a problem . They may say that you hold your peers to an incredibly high standard, and this sometimes seems brusque, but won’t be a problem in Competitive Dream University where everyone works as hard as you .

5. Assurances of the applicant’s future career success

For grad school admissions committees, the game is all about finding young stars who will make an impact in their field, go on to stellar careers, and increase the department’s profile. This is how schools climb the rankings. For them it’s a dream come true when an LOR author says, emphatically, “Joaquin is going to be a star in biostatistics and I have no doubt he’ll contribute to meaningful cancer research in the future.”

The best LORs will not just say this , but show it by highlighting unique accomplishments you’ve made as an undergrad. This is related to points 1 and 2 above, where an LOR author might claim: “Yiling’s thesis on Nietzsche’s inspiration in the opera of Wagner was among the best honor’s projects any undergrads in this department have ever written, and I am certain she will continue this impressive level of achievement throughout her career in philosophy.”

What if my professor asks me to write a letter for them?

Sigh…lazy professors.

If your professor asks you to write the letter for them, chances are, this wasn’t the right person to ask. But maybe you come from a country where this is standard? That’s a shame, because the best LORs are highly personal, and you can’t put highly personal statements in the professor’s mouth. (Luckily, if you come from such a country, the admissions committee will already know what to expect.)

In either case, the following template will help. It’s not the only way to write an LOR, but it’s a fine place to start. Try to include as many complementary and fascinating details as you can, without putting words in the professor’s mouth. Then, sit down and discuss it together, allowing them space to fill in their own details.

To Whom It May Concern :

Paragraph 1 – Introduce Your Relationship

• Be very specific in describing how the professor knows you. Consider listing the classes or labs in which you’ve worked together.
• End with a positive affirmation of your skills, intellectual capacity, and readiness for grad school.

Paragraph 2 – Illustrative Anecdote

• Tell the story of your greatest experience(s) together. This should include one of the shining moments of your academic career, and it should reveal your intellectual potential and compare you positively to other students.
• Don’t put words in the professor’s mouth, but try to include memorable details. If you were prototyping a robotic arm, help us see it. What problems would it solve? If you worked together on an honor’s thesis, make sure we know the topic.
• Emphasize your soft skills: speaking ability, teamwork, organization, discipline, motivation, etc.
• Make sure the reader knows why this experience was your “shining moment.” Did it win you an award? Did it lead to a poster presentation? Emphasize that this was an accomplishment not many students have. Give qualifying and/or quantitative details.

Paragraph 3 – Illustration of Your Readiness for Grad School

• If possible, highlight an advanced assignment or project that’s academically related to your future graduate work.
• Emphasize this academic readiness. Where previously you discussed soft skills, here discuss your high-level grasp of visual servoing, photonic circuits, two-mode sociological networks, or radical universalism in Southern literature.
• Again, don’t put words in the professor’s mouth, but try to emphasize that you’re already doing graduate-level work.
• Mention a “weakness” to remain objective, but give a sly wink to note that this may not actually be a weakness. For example: “If Mr. Wayne has any weaknesses, it’s doing excessive work that goes beyond the parameters of his assignments – doing more than was asked.”

Paragraph 4 – Conclusion, Superlatives, Comparison

• Restate the hard and soft skills mentioned throughout the letter.
• Assert that you have a bright career in [whatever your field].
• Close with a blank space, and ask your professor to insert a quantitative comparison to other students they’ve taught in their career. For example: “Mr. Crane is easily among the top 10 psychology students I’ve taught in my ten-year career at Gotham University.”

A Powerful, Persuasive Sample LOR

To Whom It May Concern:

I take the greatest pleasure in writing this letter of recommendation for Ms. Arkina Shahinian for admission to the M.S. Program in Sustainability and Development. Ms. Shahinian has been my student three times – first in a large survey class, Global Change , second in Environmental Conflicts: Energy and Power , and lastly in her independent study honor’s thesis, for which I was her advisor. Thus, I have given Ms. Shahinian an A+ three times.

In our earliest encounters, Ms. Shahinian distinguished herself, immediately, as a singular and marvelous student. In the first week of classes, she showed rare powers of articulation, asking questions about assigned reading so fascinating, showing such insight and comprehension, that I can still recall them today. In a lecture hall of 100 undergraduates, she already seemed like a graduate student, prompting my head TA to remark: “That one has the spark, doesn’t she?” Yet, with her easy manner, Ms. Arkinian never seemed to intimidate her classmates; instead she became a rare gift in the classroom, a student who generated discussion instead of bringing it to an end. Unsurprisingly, her writing soon proved to be just as remarkable, and by mid-semester, I actually looked forward to grading her work.

Clearly, I have a maintained a close relationship with Ms. Shahinian ever since. Her recent thesis comparing the EU4Energy Program and policy options in the Middle East possesses subtlety and intellectual courage, and we have already discussed how its deep theoretical concerns could generate new topics of inquiry in graduate school. I am also highly impressed by her adaptation of the material in a mainstream article for The New Statesman , to be published next month – an unbelievable accomplishment for an undergraduate.

With her fiery intelligence, curiosity, remarkably elegant speaking ability, intense motivation, and cheerfulness among peers and teachers, I have no doubt that Ms. Shahinian will have a very bright career in public policy. I claim with all honesty and pleasure that she is among the 2 or 3 best students I’ve ever encountered in my twenty-year career at Stark University.

**Hot Tip:  See the resources in the conclusion below for more sample LORs!

What to do afterward?

After your LOR author has submitted your references, you need to do two things:

• Send a thank you card or small gift. This is thoughtful. It’s what civilized people do. Don’t go overboard, but do something to show your gratitude. When in doubt, a small, handwritten thank you card is always well received.
• Let them know your results! This professor has taken time to help you achieve your goals. When you’re accepted, share that achievement with them, and express your gratitude once again.

Conclusion and Resources

Grad school letters of recommendation are important. Maybe more important than you know. The key to success is planning early, asking professors or managers eager to help you succeed, and giving them all the info they need to write highly personal, persuasive letters.

If you want to learn more about generating impactful LORs, the following resources may help:

Reddit notes from Donald Asher’s expansive Graduate Admissions Essays (with chapter on LORs)

Sample LOR from UC-Berkeley

Harvard University’s LOR Guide for Faculty

Oh, and if you’re starting early and really want to make sure your professors think you’re a rock star in the making…finish your Statement of Purpose early and give them a copy. I’d love to help.

How are you planning to generate LORs that blow ad comms away?

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Letter of Recommendation (LOR) for PhD Students with Sample: Need, Parts, Qualities

Recommendation letter for PhD: A letter of recommendation is a crucial component of the application documents for PhD students. While other admissions materials, like transcripts and test results, are factual, a recommendation letter for PhD students integrates the plans and facts of a CV and statement of purpose. Hence, presenting a compelling letter of recommendation for PhD admission is an important factor in a candidate's acceptance decisions. Many top universities abroad place a strong emphasis on letter of reference for PhD admission, often valuing them more highly than other academic achievements. So, how many letters of recommendation for PhD? The number of LORs for PhD varies as per the university and the country. Generally, 2-3 reference letter for PhD admission application are more than enough to support the profile. This allows the admission committee to know the applicants as people with skills that would otherwise be difficult to know from their resumes, transcripts and SOP. One must note that PhD application letter sample is crucial to the application document checklist; however, students must emphasise submitting other strong achievements as well.

What is the need for a letter of recommendation for PhD students?

How many letter of reference for phd admission is required.

• Types of Recommendation Letters for PhD

Who should write letters of recommendation for PhD Programme?

Who cannot write an lor for phd, what to include in a letter of recommendation for phd students.

• Parts of Recommendation Letter for PhD

Elements of Letter of Recommendation for PhD Students

A recommendation letter for PhD admission validates the following: a résumé is a summary of your accomplishments, academic transcripts are evidence of your achievements, and an SOP describes the significance of the course and your readiness for it. A P hD recommendation letter is an unbiased opinion on everything mentioned above. Who should write letters of recommendation for PhD? A LOR must be written by someone who is associated with the candidate academically and professionally such as teachers, professors, supervisors, faculty heads, and more. Before writing a letter of recommendation, an LOR writer should review several sample reference letter for PhD to write effectively. TOP EXAMS : IELTS | TOEFL | GRE | GMAT Country Guide : UK | Ireland | Australia | Canada

A PhD recommendation letter should mention at least three qualities of the applicant – a social quality and at least two technical or subject-related qualities. Moreover, as a PhD is an advanced specialised programme, the subject-related quality should be focused on projects carried out and specialised courses that will aid his/her PhD research. Read the complete article to know all the details about PhD letter of recommendation, PhD reference letter samples, and more.

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A recommendation letter for PhD student from professors holds much more importance than those applying for undergraduate or master's courses. Grades and GRE scores play a big role in receiving admission from a university.

The LOR for PhD admission is usually the deciding factor when choosing between candidates with similar credentials. Go through the key points to be included in the recommendation letter for PhD student from professor to gain an understanding of what it is before you ask your professor to write a reference letter for PhD for you. Also, a letter of reference for PhD admission highlights the importance of building solid relationships with mentors and professionals who can provide meaningful insights into your abilities and potential. We have briefed in detail about it in the below headings using PhD recommendation letter sample, aspects, contents, and more!

There is no hard-end rule to present some LOR to support the application. The number also varies depending upon the university selected. Most universities require two to three letters of recommendation for PhD applications. However, students must prepare at least 3 recommendation letter for PhD application to be on the safer side. Also, students might find different sample reference letter for PhD as per the university. Each university generally follows its own format for reference letters.

Types of R ecommendation Letters for PhD

A PhD candidate must provide a minimum of two letters of recommendation (LORs). Nevertheless, to ensure caution, it is often advised that the candidate should prepare a minimum of three letter of reference for PhD admission. Various universities may have different requirements for LORs from recommenders. However, we have given the common types of letter of recommendation for PhD sample below

Academic Letter of Recommendation (LOR) for PhD

Usually, universities require applicants to submit t wo or three Letters of Recommendation (LORs) for PhD from their previous educational institution. A reference letter for PhD admission for academic purposes is used to highlight the ability of the candidate to perform in the selected course of study.

For undergraduate programs, these LORs can be obtained from teachers at your high school, while for master's or PhD, professors from your university can provide them. The person writing a recommendation letter for PhD admission must fully understand the candidate's potential to enhance their application in competitive educational admissions abroad.

Also Read: LOR for Master to know different parts and contents in recommendation letter for student from Professor in brief. It also includes a sample of a recommendation letter for masters program from Professor, detailing what to include or exclude, who should write it, tips for writing, its importance, and more.

Professional Letter of Recommendation (LOR) for PhD

A Professional Letter of Recommendation (LOR) for PhD from a Supervisor differs from an Academic LOR by emphasizing certain content related to the applicant's teamwork skills, industry knowledge, and leadership qualities. As professional references require a great opinion about the candidate; a writer can surf different professional letter of recommendation for PhD sample before drafting.

Before asking someone for a recommendation letter for PhD application, you should know whom to ask. PhD is purely an academic degree and therefore you need to have a recommendation letter for PhD from those who can vouch for your academic inclination and strengths. PhD recommendation letter should be written by academicians with whom you have worked or someone who has supervised or taught you. Recommendation letter for student from Professor are often submitted to universities due to the strong relationships they build with students during classes.

If you are aspiring for a PhD programme or want a LOR for PhD post-doctoral research, you should ideally ask your master's project guide or PhD guide to be one of the referees for your letter of recommendation for PhD students.

Your faculty must go through a sample recommendation letter for PhD student from professor before sitting down to write one recommendation letter PhD for you. Other letters of recommendation for PhD students from teachers and professionals can be taken from persons who are from the same field or specialization in which you intend to do your PhD. You can also take your recommendation letter for doctoral programs from your supervisor who has an understanding of your academic capabilities. Hence, anyone who is professionally associated with you and is fully aware of the academic capabilities can write a reference letter for PhD admission.

Friends and relatives are not supposed to write your LOR for PhD admission for a number of reasons; first, they do not have first-hand information about your academic capabilities. Second, as they have not professionally or academically worked with you, they would not be able to present relevant information in the PhD letter of recommendation about you.

Also, the recommender might not have in-depth knowledge of the discipline you intend to do a PhD. Last but not least, relatives cannot be objective about your qualities. That's why it is not a great idea to take your student recommendation letter from them. So a PhD recommendation letter from teachers, professors, supervisors, coaches, etc., is only applicable.

The person who is writing a letter of recommendation for PhD students would be a professional who has known the applicant academically for no less than one year.

The person writing a recommendation letter for PhD application should not only know you as one of the students in the department, but they should also know you as a person, your capabilities as a student, as well as your control over the subject they have been teaching. They should also be aware of your plans. Hence, it is advised to go through as many PhD reference letter sample as possible to write a perfect and compelling reference.

Also Read: Students wishing to know about PhD motivation letter sample can visit how to write a motivation letter for study abroad to understand the basics. We have provided some of the compelling motivation letter for PhD sample for reference which can be explored before writing one. However, one must always create an original and unique letter that is altered as per the candidate's abilities.

Recommendation letters for PhD students from supervisors, and professors are very subject-specific. Referees should speak of strong subject knowledge as well as analysis traits.

A Letter of recommendation for PhD student should show the student as possessing positive qualities like i ntelligence, self-motivation, responsibility, and amiableness . Emphasis should be given to passion and dedication as well.

Advanced study like a Ph.D. is often a challenging and demanding program. Therefore, the LOR for PhD admission should also display perseverance, competitiveness and the ability to work independently. Courses and knowledge related to PhD programme-related packages, extra courses, and statistical analysis techniques should be exemplified in the letter of recommendation for the PhD program.

Students can visit the Careers360 website to explore different sample reference letter for PhD admissions.

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Parts of R ecommendation Letter for PhD

A student recommendation letter for a PhD will typically be between one to two pages. The document of recommendation letter for PhD student should be well differentiated into 5–6 paragraphs.

The LOR for PhD should begin with an introductory paragraph about the recommender and his/her association with the applicant. You must read a sample recommendation letter for PhD student from professor before you ask your recommenders to give you one.

The next 3 to 4 paragraphs in the letter of recommendation for PhD program should outline the different academic and social qualities of the applicant with suitable substantiation.

No quality should be mentioned without a suitable example. Finally, the concluding paragraph will sum up the above with a line recommending the applicant for the programme.

For more understanding, we have briefed about a sample reference letter for PhD below, Prospects can look into it to have a clearer view. One must note that never use these PhD recommendation letter sample as a template to draft your LOR and create an original and personal to have an edge over the other PhD applications.

Also Read: Best Country to Study Abroad for Indian Students

Below is a LOR for PhD sample from a professor. Candidates can consider it as a letter of recommendation format for PhD and refer to it while writing their LOR for PhD.

sample recommendation letter for PhD student from professor

Source : Concluded after going through several PhD reference letter sample.

Do Check these out:

Like there is a letter of recommendation for PhD students from professors, you can also read about PhD reference letter sample pdf, sample LOR for graduate school from coworker pdf, letter of recommendation for PhD in computer science, sample recommendation letter for employee, etc which will give you a fair idea what a recommendation letter is all about.

A recommendation letter for PhD student from a supervisor or professor gives a human touch to the applicant’s profile. A reference letter for PhD student from a professor is the only document that can present the applicant’s social side to the admission committee.

Therefore, choose a referee who can not only substantiate your academic strengths but also cite appropriate examples of your social qualities in your recommendation letter for PhD students.

Frequently Asked Questions (FAQs)

It is crucial that the person writing your recommendation letter is someone who is familiar with your academic abilities. The most frequent writers of letters of recommendation are academics; professors or supervisors, but, other experts who are familiar with you and have overseen your academic or research work may also be suitable candidates.

The reference letter should be 1-2 pages long with 5-6 paragraphs.

PhD suggestions are highly specialised. Referees should emphasise both analytical skills and in-depth topic understanding. Letters of recommendation for students should highlight their intelligence, initiative, responsibility, and interpersonal skills.

Yes, PhD, postdoc, and scholarship applications typically require two to three letters of recommendation. These letters should come from professors who know your work and can detail your possibilities.

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